Thruxton Parish Council Thruxton Parish Council is a type of local authority found in England which is the lowest, or first, tier of local government. It is an elected body which has variable tax raising powers. The term of office of a parish councillor is four years, and councils are elected en bloc. Our Parish Council has 7 members, the names of which are given below. We currently have one vacancy.
Elections. Where there are vacancies, all candidates are elected unopposed, and no poll is taken. Where there are an equal number or fewer candidates than there are more candidates than vacancies, a poll must be held. Where a vacancy occurs during the term of a parish council, it may be filled by either election or co-option. Elections only occur if, following the advertisement of the vacancy for 14 days, 10 electors send a written request to the returning officer. If no request is received, the Parish Council will be required to fill the vacancies by co-option. Powers and Duties. Our Parish Council has the power to precept (tax) residents to support its operations and to carry out local projects. Although there is no limit to the amount that can be precepted, the money can only be raised for a limited number of purposes.
Powers to provide facilities. Parish Councils have powers to provide some facilities, which can include the following:
Recreation grounds, parks, children's play areas, playing fields and swimming baths
Cemeteries and crematoria
Maintenance of closed churchyards
Cleaning and drainage of ponds etc.
Control of litter
Creation and maintenance of footpaths and bridleways
Provision of cycle and motorcycle parking
Acquisition and maintenance of rights of way
Encouragement of tourism
Representative powers Our Parish Council must be notified by the district or county council of:
All planning applications in our Parish
Proposals to carry out sewerage works
Footpath and bridleway (more generally, 'rights of way') surveys
Intention to make byelaws in relation to music and dancing and street naming
Thruxton Parish Council Members
Charles Milner-Williams, Chairman - (01264-773546) John Davis, Vice-Chairman Ray Bradbury Jonas Fieldhouse Janet Graham Mike Williams Heather Bourner (Clerk to the Council - 01264-773976)
Membership of Council Advisory Committees
Planning John Davis Ray Bradbury Charles Milner-Williams Youth Matters Janet Graham Jonas Fieldhouse Roads & Flooding Ray Bradbury Tree Warden Charles Milner-Williams Village Green Mike Windsor Village Agent Liaison John Davis Emergency Planning Jonas Fieldhouse
Council Finances - The Council spends your Precept of £9350 on:
Clerk’s Wages and Allowances Elections - we pay towards County, Borough and Parish Elections Subscriptions to Hampshire Local Councils Association Hire of Village Hall Insurance Thruxton Times Training / Courses Maintenance of the Village Green Maintenance of the Play Area Maintaining the Bus Shelters Maintaining the Notice Boards Street Lighting and Maintenance - we own 13 of the Village Street Lights
and it supports:
Village Hall 3 Villages Sports Trust Mums and Toddlers The Church Hampshire Air Ambulance Thruxton Parish Council
GRANT AWARDING POLICY AND PROCEDURES
Introduction to Policy
A grant is any payment or gift made by the Parish Council to an organization for a specific purpose that will benefit the Parish, or residents of the Parish, and which is not directly controlled or administered by the Parish Council. The law requires that Section 137 grants must be “in the interests of or will directly benefit the area or its inhabitants,or of part of it, or of some of it” and “the direct benefit should be commensurate with expenditure.” This policy will apply when considering applications for grants.
The Parish Council awards grants, at its discretion, to organizations which can demonstrate a clear need for financial support to achieve an objective which will benefit the Parish by:
· Providing a service
· Enhancing the quality of life
· Promoting the Parish of Thruxton in a positive way
The Parish Council will not award grants to:
· Private individuals
· Commercial organizations
· Purposes for which there is a statutory duty upon other local or central government departments to fund or provide
· “Upward funders” i.e. local groups where fund-raising is sent to a central HQ for redistribution
· Political parties
· Religious organizations; unless for a purpose which does not discriminate on grounds of belief
Only one application for a grant will be considered from any organization in any one financial year. Ongoing commitments to award grants in future years will not be made. A fresh application will be required each year. Grants will not be made retrospectively.
Organizations requesting financial assistance for amounts in excess of £100 are required to submit a completed application form by 1st November, at the latest, so that the application can be considered by the Council as part of its precept considerations for the following financial year. Organizations will normally be expected to have a separate bank account.
At the Parish Council’s annual budgeting meeting, applications for grants will be considered for the following financial year. Any amount included within the budget for an application amount does not guarantee an award; a decision upon an award will remain for approval by the Parish Council at the appropriate meeting. An unplanned grant request, once received in writing, will be considered at the next meeting of the Parish Council.
Each application will be assessed on its own merits. However, to ensure as fair a distribution as possible of available funds, the Parish Council will take into account the amount and frequency of any previous awards. Due account may also be taken of the extent to which funding has been sought or secured from other sources or fund raising activities.
A grant award must only be used for the purpose stated on the application. If the organization is unable to use the money, or any part of it, for the purpose stated, then all monies, or unexpended part of such monies, must be returned to the Parish Council.
The Parish Council may request proof of expenditure, and reserve the right to call for accounts from specific organisations requesting a grant.
Organizations receiving grants are required to advise their users/members that the grant or equipment had been received from Thruxton Parish Council. Where appropriate, the Parish Council will affix a label to equipment.
Where equipment is gifted to an organization, the Parish Council requires that it be insured and maintained at the expense of the user.
In general, it is not just the role of the Council to award grants. Where possible it actively encourages organizations to seek grants from other agencies to finance projects.
This application will not be accepted unless the following statement is signed as accepting the Parish Council equal opportunities principles
“Thruxton Parish Council is committed to equal opportunities for all sectors of the community. It is the policy of the Council to ensure that no service user, employee, job applicant or other person associated with or funded by the Council receives less favourable treatment on the grounds of age, colour, impairment (disability statuS including HIV status), marital status, nationality, "race", religion, sex or sexuality.”
Statement of understanding.
I have read and understood the Thruxton Parish Council Grants Policy and Procedure information and if a grant is awarded the organization agrees to abide by the conditions outlined.
Position in organization………………………………………………………………………………
Adopted by Thruxton Parish Council at the meeting on …………………..
Issue Record Author Purpose Issued H A Bourner October 2013
Thruxton Parish Council Grant Application Form.
Please complete this form and attach the relevant information and send to:
Heather Bourner, Clerk to the Parish Council, Tanglewood, Stanbury Road, Thruxton, SP11 8NR
Name of Organization
Is your Organization a Registered Charity? If yes – Charity Number
Please provide the percentage of members of the organisation that live in the parish
Provide details of any restrictions on who can use or access the organisations services
Why are you applying to the parish Council for a grant
Details of the project for which grant
is required including details of the potential benefits for residents of the parish (please use continuation sheet if necessary)