Information to be published

Thruxton Parish Council will meet its obligations under the Localism Act 2011

How the information can be obtained

Cost

Who's who on the Council and its Committees:

Contact details for Parish Clerk & Council members:

Mrs Heather Bourner. Tanglewood, Standbury Road, Thruxton SP11 8NR
Telephone: 01264 773976 Email: heather.bourner@googlemail.com

Charles Milner-Williams TD FCIS. Hazelhurst House, Thruxton SP11 8LZ
Telephone: 01264 773546 Email: charlesmw@hotmail.com

By contacting the Clerk or the Chairmain

Location of main Council office and accessility details:

Tanglewood, Stanbury Road, Thruxton SP11 8NR
The Clerk may be contacted by email or telephone

Contact by email or telephone

Staffing structure:

Only the Clerk to the Parish Council is an employee

Annual return form and report by auditor:

Independent Examiners Reports for FY 2006-2007 to FY 2010-2011 are available in hard copy

On application to the Clerk

As above

Finalised budget:

Proposals for Financial Year 2011-2012 and for 2012-2013

On application to the Clerk or Chairman

As Above

Precept:

Financial Year 2008/09: £8,500
Financial Year 2009/10: £9,250

Financial Year 2010/2011 £9,530

Financial Year 2011/2012 £9,530 (unchanged)

As above

Borrowing Approval letter:

The Parish Council neither lends nor borrows money

Financial Standing Orders and Regulations

On application to the Clerk or Chairman

As above

Grants given in year to 31/03/12 

£400 to Thruxton Parochial Church Council,
£400 to The Three Villages Sports Trust,
£400 to Thruxton War Memorial Hall,
£300 to Hampshire Air Ambulance                                                                                                                                        £150 to Thruxton Village Association towards Celebration of the wedding of HRH Prince William of Wales                                                   

On application to the Clerk or Chairman

As above

List of current contracts awarded and value of contract

Grass cutting on the Green and Lambourne Way £900 per annum granted to Ray Welch of Weyhill Bottom in Financial Year 09/10

On application to the Clerk or Chairman

As above

Members’ allowances and expenses: 

Travel Expenses- Mileage a total of £55.20 to essential meetings or training only outside parish

On application to the Clerk or Chairman

As above

Independent Auditors Annual Reports for 2007 et seq and RoSPA report on Play Area 2007 to 2011 available on request

On application to the Clerk or Chairman

As above

Annual Report to Parish or Community Meeting (current and previous year as a minimum): 

Report to Annual Parish Meetings 2007 et seq available on request

On application to the Clerk or Chairman

50p per A4 page + postage

Quality status: Not sought

Current and previous council year as a minimum:

Minutes of each meeting posted on village notice boards and on Parish Council page of Thruxton village web site

Thruxton Parish Council Standing Orders, Financial Regulations and Risk Register

On application to the Clerk or Chairman

As above

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings):

First Wednesday of each month except January and August.  Schedule of meetings available on request and on Parish Council page of village web site

On application to the Clerk or Chairman

As above

Agendas of meetings (Council, any committee/sub-committee meetings and parish meetings):

Published and posted on three village notice boards five working days before each meeting and available on Parish Council page of village web site

Minutes of meetings (Council, any committee/sub-committee meetings and parish meetings):

NB this will exclude information that is properly regarded as private to the meeting. Published and posted on two village notice boards five working days after each meeting and available on Parish Council page of village web site

Reports presented to council meetings:

NB this will exclude information that is properly regarded as private to the meeting.  RoSPA report on Play area.

On application to the Clerk or Chairman

As above

Responses to consultation papers 

On application to the Clerk or Chairman

As above

Responses to planning applications

Available from TVBC web site or offices

Bye-laws: None specifically for Thruxton. 

Policies and procedures for the conduct of council business:

Thruxton Parish Council Standing Orders, Financial Regulations and Risk Register

On application for the Clerk or Chairman

As above

Policies and procedures for the provision of services and about the employment of staff:

Covered by Thruxton Parish Council Standing Orders.
There  is currently one vacant parish council seat

Information security policy:

95% of Parish Council business is conducted in public. Only detailed planning advisory group matters, the Clerks contract of employment and personal details of Parish Councillors are considered confidential

On application to the Clerk or Chairman

As above

Records management policies (records retention, destruction and archive): 

Parish Council letters and documents are held at the address of the Clerk for 5 years.  After that time, all records are transferred to the Hampshire County Records Office in Winchester

On application to the Clerk or the Chairman (applications to County Records Office may attract an additional charge)

50p per A4 page plus postage.

Data protection policies:

Thruxton Parish Council is registered with the Data Registrar and is fully compliant with the requirements of The Data Protection Act

Schedule of charges (for the publication of information):

As published in this notice

Any publicly available register or list: Details as above

On application to the Clerk or the Chairman

As above

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils): None currently held

Register of members’ interests:  Details as above

On application to the Clerk or the Chairman

As above

Register of gifts and hospitality: 

Neither gifts nor hospitality have been received or offered to or by Parish Councillors or Clerk in their official capacity

Allotments; Rented from The Diocese of Winchester and managed by Thruxton Allotments Association

Burial grounds and closed churchyards; Thruxton Parish Council is not a burial authority

Community centres and village halls; Thruxton War Memorial Hall is owned and maintained by a separate body of Trustees

Parks, playing fields and recreational facilities: The Parish Council holds the Sports Field on a lease from Mr Henry Pelham at a peppercorn rent in perpetuity, and has granted a conditional licence to the Three Villages Sports Trust who provide FA League Football matches and also football training for young people from Thruxton, Kimpton, Fyfield and Weyhill.  There is a modest childrens’ play area on the Sports Field managed by the Parish Council.  There is a small car park adjacent to the play area

Seating, litter bins, clocks, memorials and lighting: There are five memorial benches on the Village Green. The Parish Council is responsible for the maintenance of street lighting and for reporting failures to empty litter bins located at public places, of which there are four

Bus shelters: The Parish Council owns and maintains the two bus shelters in the village

Markets: The ancient Manorial right to hold a market on 30th June has not been exercised for many years

Public conveniences: There are none in the parish

Agency agreements: The Parish Council has no agency agreements

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees):  There are none