Thruxton Parish Council
Thruxton War Memorial Hall
Welcome to the pages which give you information on the outstanding facilities at the Thruxton Memorial Hall. It is run by Trustees, who are all villagers, with an aim to provide a venue which benefits the welfare of "Thruxtonians" and visitors to the village who wish to rent the Hall or to enjoy a wide range of entertainment.
We hope that this site gives you all the information you need on:
Should you have any further queries please contact one of the following:
Margaret Milner Williams 01264 773546
Margaret Davis 01264 772711
Bob Hodges 01264 773354
THRUXTON WAR MEMORIAL HALL
Chairman’s Report to the Annual General Meeting on 9th May 2018.
The year 2017/18 has again been a busy one for the Trustees of the Hall. Charged with maintaining this elegant Georgian building as the only meeting place for all villagers the Trustees find this increasingly expensive as the years pass. 2017 saw the Bicentenary of the foundation of the Hall as a Non-conformist chapel which is now a Grade 2 listed building in a conservation area.
Among the work carried out last year were repairs to the brickwork and the partial rebuilding of the boundary wall on the North side. However, the recent snow and frost have caused part of the rendering on the South facing external cob wall to come away and the repair will be quite substantial. All the external window frames and doors have been repainted and some lead work done to the roof. The security lights have been renewed and are fitted with LED lights to reduce electricity costs. On a more minor level a new hand dryer has been installed in the male W.C. and the First Aid kit brought up to date.
You will hear from the Treasurer that we have made a loss in the year and have had to draw on our limited reserves. We have investigated a number of charitable funding schemes but they all have drawbacks for a small charity like ours either making up front charges or taking 50% of the donations or requiring a dedicated web site which we do not have the resources to set up and maintain. We are therefore reliant upon other means to raise funds in addition to income from lettings.
During the past year the Moviola nights have continued and gain much support both from the village and the surrounding area but we need a higher average attendance to make it a profitable exercise. There is a great deal of work required both in preparation and on the night to ensure everything proceeds smoothly and it is thanks to Nigel Beck and his team that this is done.
A steady source of income is gained from the Bonus Ball competition run by Bob Hodges. He also runs the Remembrance Day Curry Lunch which is always well attended and with Nigel forms a fund-raising sub-committee looking for funds that the Hall might be eligible to apply for to meet special expenses.
Our thanks go also to John Davis who organises the successful Quiz and Chips Night in March though numbers were slightly down this year no doubt due to the weather. Carolyn Currie was responsible for running an excellent Jumble Sale which raised additional funds. We are always pleased to host the Community Club for its activities during the year.
A new departure was an excellent talk by Steve Counsell on the Hampshire Records Office and how to use it to investigate family history. The talk was followed by afternoon tea and was thoroughly enjoyed by all.
The Village Association, having lost several committee members decided to concentrate on fund-raising through the fete and to relinquish their other events. The organisers of those events, Steve Davis for the Progressive Dinner Party, Pat Counsell for the Safari Supper and John Davis for the Flower and Produce Show having agreed to continue to run these events under the aegis of the Hall Trustees, the Hall was delighted to take responsibility for them to ensure their continuity. The latest progressive Dinner Party took place on 21st April supported by 18 couples and a good time was had by all.
In the 2017 Budget the Chancellor made special provision for business rates relief to pubs to stem the losses but made an error in that his act took away discretionary relief for charities and we received a large bill from Test Valley Borough Council. This was taken up with our M.P. Kit Malthouse who was a member of the Finance Committee and the previous discretionary relief was restored to everyone’s relief.
The Hall has also registered for Gift Aid so that any donations can attract return of tax. This is of limited benefit at present but we hope will encourage villagers to consider the Hall when choosing which charities to support. The forms are on the table in the entrance hall.
In spite of our best efforts to earn funds to support the Hall and keep charges low, we were forced to look again at our hire charges and we made small increases from the start of the financial year for the first time in five years but we have reserved the right to review charges annually in future.
Apart from organising Hall events the Trustees become involved in the practical tasks of maintaining it by regular cleaning sessions, grounds maintenance and recently compiling a full inventory of the contents with a pictorial record attached.
As you are all aware we have registered for the General Data Protection Regulations with our Treasurer, Graham Harris as the Data Protection Officer, a complete policy for implementing the regulations and a full register of those for whom we hold information which will be subject to annual audit. This has been a huge task and I am grateful to my fellow Trustees for their work to ensure we are compliant.
The Trustees are assisted in their work by many others, too many to name in their entirety tonight but I have to mention a few. Firstly Roma and Janet who keep the Hall looking so clean and tidy for our users. They are both utterly reliable and so pleasant in their dealings with the Trustees and I do not know what we would do without them.
Fred Hopkins has been responsible for minor maintenance for some time and for alerting the Trustees to items needing attention. Sadly he decided to retire last year and we have been delighted that Keith Richards has volunteered to take over these tasks and is also proving to be invaluable is providing support on Moviola days.
In March 2017 we appointed Jenny Hopkins as Minutes Secretary and she has performed this task in an exemplary fashion to my great relief and with much thanks. At the AGM we acquired three new Trustees, Graham and Tricia Harris and John Noon. Graham took over the Treasurership from Steve Counsell and has spent a great deal of time investigating ways of increasing our income and minimising our expenditure. Tricia’s help in the grounds and in every activity in the Hall has been an enormous help and another great addition to the team. John Noon looks after Health and Safety and keeps us up to date as well as arranging essential items such as the annual fire safety tests and PAT inspections. Without his attention to detail we would be lost.
The only Trustee I have not mentioned so far is Margaret Davis. Maggie looks after bookings and is always on the look out for new people to use the Hall. This year she has managed to gain the Andover Ladies Choir in addition to our regular users and we are extremely grateful to her for this and for the many unseen and unsung tasks she undertakes to ensure the Hall is always ready for action.
I hope this gives you some idea of the work of the Trustees and that some more villagers will come forward to join us and share the load.
Thruxton War Memorial Hall is situated in the centre of the beautiful Hampshire Village of Thruxton. Andover is 5 miles to the East along the A303. Thruxton Memorial Hall was built in 1817 as a Methodist Chapel. A Victorian schoolroom was added to the back of the Chapel in 1870. It was bought for the Village in 1945 by Alfred Machin to be used as a Village Hall. It was dedicated in 1945 by the Bishop of Southampton to the memory of the men of Thruxton Village and its vicinity who gave their lives in the two world wars 1914–1918 and 1939-1945. It has been in constant use since then as the centre of various activities for the Village.
The Hall was totally refurbished by a group of dedicated Trustees and volunteers in the mid-2000s. The building, which is Grade Two Listed, now has modern facilities which are ideal for a wide range of events.
The key facilities of the Hall are:
- On-site parking for 20 cars
- Easy ramps to the building for disabled access
- Two main function rooms the Main Hall and the Machin Room
- Modern toilets with facilities for the disabled
- POSTCODE SP11 8LZ
- Main Halls A capacity to seat eighty people, restaurant style, at tables Dimensions : 10.5 x 10.0 mtrs + Stage area 7.0 x 6.0 m.
- Ideal for conferences with seating for up to 100 people
- A stage
- Loudspeaker system
- Overhead projector
- Loop sound system
- Crockery and cutlery for eighty people
- A modern kitchen with cooker, fridge freezer, water boiler, industrial style dishwasher and microwave
- Machin Room. This is ideal for smaller functions being able to seat twenty people
Dimensions 5.9 x 4.6 mtr