Meetings and Minutes , Agendas - Thruxton Parish Council - Thruxton Parish Council, Thruxton, Andover
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Thruxton Parish Council

Meetings and Minutes , Agendas

Thruxton Parish Council Meetings and Minutes , Agendas

THRUXTON PARISH COUNCIL

MINUTES OF THE MEETING HELD ON 4th JULY 2018

Present:  Cllr C Milner-Williams Chairman, Cllr J Davis Vice Chairman, Cllr M Windsor,

Cllr R Bradbury, Cllr Mrs J Graham & Cllr R Oliver     

In attendance: Mrs H Bourner – Clerk 

                        HCC Mrs Z Brooks

                        TVBC Phil Lashbrook

                        TVBC Mrs Pam Mutton                      

                        Mr R Smart -Thruxton Times and Village Correspondent                    

                       

                    

Apologies for Absence

None

Public Participation

None

Declarations of Interest

There were no declarations of interest.

Minutes

Resolved: The minutes of the meetings held on 6th June 2018 were confirmed as a correct record and signed by the Chairman.

Sorts Field

The Chairman had circulated some details regarding the transfer of the ownership of the sports field to the Parish Council. A steering group comprising the members of the sports trust, which was to be wound up, was approved and the terms of reference document that had also been circulated was agreed. Cllr Milner-Williams will continue to attend meetings and deal with legal matters pertaining to the transfer.

The new play area report from the annual inspection was now available and the only matter that required addressing was the large bench that had been moved from the old George Inn that was now quite rotten. Cllr Bradbury said he had looked at this recently and, in his opinion, the bench was not worth repairing. The Parish Council will consider how best to remove the item in due course.

The Clerk and Chairman had met with Ray Welch to discuss the fitting of the new springers at the sports field. Mr Welch had subsequently provided a quote for the work to include fitting and safety matting of £328 which was agreed by all councillors. The Clerk confirmed there was a lead time of nine weeks for the equipment. She was asked to order this and ask that this time be reduced as much as possible.

Website and computer equipment grant

The Clerk confirmed the new computer equipment had been delivered and was now installed. A projector had also been obtained and the Clerk would set this up for use with and old laptop being used to run the software. She hoped to have this in operation for the September meeting in order that paper copies of agendas would no longer be needed.

Wheelie bin stickers

TVBC Cllr Lashbrook reported that he was awaiting one last confirmation regarding the bin stickers and then he would order them. The stickers would then be distributed to Parish Councils to hand out to parishioners who could use them to display speed limit signs on bins outside their properties.

Specific Reports

Cllr Windsor (green areas) reported that he was still hoping a countryside officer would visit to survey the stream area to establish if water voles were present. There was evidence that there had been in the past and recent reports of siting’s had also been made. Until this is established no cutting on vegetation at the stream will take place. Members of the public were asked not to carry out any cutting of the areas at this time.

Cllr Bradbury (Roads & flooding) reported that he had been unable to establish any further details as to whether any further road surfacing was to be carried out in the village. HCC Mrs Z Brookes agreed to contact the roads departments on behalf of the Parish Council.

Cllr Graham (Children & Mandy Garden) confirmed that the new railings had now been installed at the Mandy garden. Some wildlife boxes had been erected and further planting will take place once the very hot weather has passed.

Cllr Oliver (Trees) confirmed he had been in discussion with TVBC regarding some trees in the village causing concern. The planning department no longer offered a service of visiting to view trees however some help has been offered by the TVBC tree warden. A tree bordering St Martins House which had recently been sold, will be dealt with by the new owners once they move in. Finally, Cllr Oliver agreed to carry out some remedial work on the trees on the small patch of land by the post box in Lambourne Way.

Neighbourhood Plan Update

The consultation period in respect of the draft plan had ended and the 130 responses received were in the process of being reviewed. Further consultation from South Downs National Park is being sought. The steering group will meet in September to discuss updates.

Nuisance & health hazard from work at circuit.

The Chairman reported that he had received a complaint from a parishioner regarding the noise and dust created buy earthworks at the circuit very close to homes. This had impacted on both humans and livestock. TVBC environmental pollution officer is now reviewing this matter.

Finance

The bank balance as 25th June 2018 was as follows:

HSBC £19128.34

United Trust Bank £11,000                                        

Payments

Resolved: that the following payments be approved and online transactions authorised:

Anton DO supplies                                   £51.20

Thruxton WMH                                         £20.00

H Bourner – salary                                  £313.61

H Bourner - exp                                        £16.50

Thruxton WMH NP                                   £15.00

H Bourner (comp equip)                         £622.91

Play safety                                                £84.00

SSE maintenance                                   £137.28

Bawdens                                                  £718.84

Southern electric                                     £206.45

Ray Welch                                               £185.00

Cllr Davis agreed to seek a worthwhile investment package for the funds the Parish Council will receive once the Sports Trust has paid all the legal fees required to transfer the ownership of the sports field.

Planning

The following decisions by TVBC were noted:  None

Resolved: that the planning advisory committee’s approval on the following applications were endorsed:  18/01606/ TREEN fell 1 cedar tree Old Rectory, Church lane- no objection

18/0149/FULLN – Extension at Tarvers, Village Street- application withdrawn.

Cllr Windsor expressed his dismay that the application to site a mobile home at Snowdrop Stud which was on the border of Thruxton and Fyfield had been approved. He expressed concerns that eventually permission would be sought to build a home which would be difficult to refuse. The gap between villages thereby being erased. TVBC Phil Lashbrook said this had been a very complicated case and gave his reassurance that planning officers would be keeping a very close eye on the site in the future. He said any attempts to build a house on the site would be robustly refused.

County & Borough Councillors Report.

HCC Mrs Zilliah Brookes reported that HCC have been tasked with saving a further £80 million in the years 2019 to 2021. She also reported that during the very hot weather some tarmac had been melting and gritting lorries had been used to spread new surface material where necessary.

TVBC Mrs Mutton confirmed that Ray Alborough road officer at TVBC had retired and will not be replaced.

TVBC Phil Lashbrook reported on the opening of the new hospitality suite at Thruxton Circuit and said this was a fabulous new facility which would bring new benefits to the area. He also reported that the recent touring cars event had been well attended and that stewards on road blocks for future events will be given extra training. Finally, he reported a possible change in the way resilience work is carried out in Parishes which would involve the Borough Council who would provide insurance for work that Parish Councils would find difficult to purchase insurance for.                                     

Attendance at Events

Cllr Milner-Williams reported on attendance at a recent HALC board meeting and advised that HALC were doing everything necessary to ensure the work required to assist its members was being done.

Cllr Davis has attended a meeting of the TV Community Transport group. Matters gleaned that may affect Thruxton were the proposal to charge those with concessionary bus passes 50p per journey or a one-off charge to obtain the pass, proposals to reduce the bus service to the village further although this will not affect the busses first thing in the morning or later in the evening, and a proposal to reduce the volume of printed materials such as bus timetables as most people would now access this information on line.

Correspondence

Cllr Milner-Williams said he had received correspondence suggesting the lay by opposite Brookside Cottages was causing difficulties for pedestrians when vehicles were parked. Given that both cottages now had sufficient off-road parking it was suggested the footpath should be replaced at this point with a kerb effectively stopping parking. TVBC supported this proposition and TVBC Phil Lashbrook said he would establish if the bin could be moved if this was required, Cllr Bradbury said the views of the occupants of Brookside Cottages should be sought. Cllr Milner-Williams will do this.

Any Other Business

The Clerk reported the hedge and undergrowth by the footpath next to Mullins Pond was severely overhanging the footpath. Cllr Milner-Williams will pass contact details to the Clerk so this can be reported. She also said she had received notification that one street lamp was broken and the replacement parts were not available. This matter will be reviewed at the September meeting.

Date of next meeting

The next meeting will take place at 7.30 pm on Wednesday 5th September 2018.          

 

THRUXTON PARISH COUNCIL

MINUTES OF THE MEETING HELD ON 06 JUNE 2018

 

Present:  Cllr C Milner-Williams Chairman, Cllr J Davis Vice Chairman, Cllr M Windsor,

Cllr R Bradbury, Cllr Mrs J Graham & Cllr R Oliver

     

In attendance: Mrs H Bourner – Clerk 

                        HCC Mrs Z Brooks                       

                        Mr J McKenzie -Thruxton Times and Village Correspondent

                        4 members of public                     

                  

                        

Apologies for Absence

Apologies were received from TVBC Mrs Pam Mutton, TVBC Phil Lashbrook & Rick Smart, Village Correspondent.

Public Participation

John McKenzie asked if and when the stream bed would be cleared. Cllr Milner-Williams noted that someone unknown had cut back some foliage between the culvert and the Lambourne Way bridge. Cllr Windsor said he had been discussing this matter with the TVBC countryside officer because water voles were thought to be living in the stream and they are protected in accordance with the current Wildlife Act. This may mean the foliage must not be cut back until much later in the year but further investigation is required. Cllr Milner-Williams said he would prefer the foliage to be cleared as it looks very untidy. Given that destroying water vole habitat could be subject to a large fine Cllr Windsor agreed to take further advice before any further work is carried out.

Declarations of Interest

There were no declarations of interest.

Minutes

Resolved: The minutes of the meetings held on 2nd May 2018 were confirmed as a correct record and signed by the Chairman.

Councillors’ responsibilities

The Chairman said that for future meetings there would be a standing item on the agenda for each councillor to speak on their area of responsibility. Areas were:-

Cllr Windsor – Green areas

Cllr Bradbury – Roads & flooding

Cllr Graham - Children & Mandy Garden

Cllr Oliver- Trees

Cllr Davis –Planning

Road Repairs

Cllr Milner-Williams noted that a sign had been erected that said the road will be closed from 11th June for further road repairs. The sign indicated this was Stanbury Road although no one had received any communication as to what might happen. HCC Mrs Brookes had asked TVBC roads department but as yet had not received any more information. A letter sent to residents of Village Street regarding top dressing had been sent in error. The general feeling was that the repairs in Village Street were complete and that possibly Stanbury Road may now receive a coat of top dressing like that on Village Street.

Mandy Garden

Cllr Graham & Windsor had reviewed the work required at the Mandy Garden and obtained a quote to repair the railings for £185. This was agreed by all councillors. The area that required grass seeding had been done by Mr & Mrs Roycroft who were thanked for their efforts. Cllr Graham continues to work on the garden and will be spreading wildflower seed and installing bird boxes and bug houses.

Tree report

Cllr Oliver gave a report on several trees in the village that may need some work carried out on them. He has contacted the TVBC tree officer who will visit and give some further advice.                                                            

Sports Field

The Chairman reported that he was shortly to attend a meeting with Henry Pelham & Bill Brewer regarding the deed which will give the sports field on behalf of Fields in Trust, to the Parish Council. The Sport Trust will be wound up and any funds they hold used to meet the legal costs of the transfer with the balance being given to the Parish Council for the upkeep of the field. The three current members of the Sports Trust will become a steering group of the Parish Council and continue to organise football matches etc at the field. Cllr Milner-Williams will be the link between the group and the Parish Council. Organising maintenance, collecting user fees and paying bills will become the responsibility of the Parish Council. In due course the field will need to be added to the Parish Council asset register.

Neighbourhood Plan Update

The consultation period in respect of the draft plan had ended and 130 responses had been received. These will all be reviewed and where necessary incorporated into the revised plan. Further consultation from South Downs National Park will be sought.

Website and computer equipment grant

It was agreed that part of this grant should be spent on a new desktop computer for use by the Clerk for Parish business. Private equipment had been used for this purpose for the last ten years. It was also agreed to purchase a second hand projector which could be used in the village hall. The balance of the grant will be ring fenced to pay for costs relating to the website in the future.

Village Green Maintenance

Cllr Windsor said he had been in correspondence with Bawdens regarding the concerns that had been raised in respect of the lack of cuts to the Village Green. He had been assured the green would be suitably cut and tidy for the Village Fete.

The Clerk noted that the footpath by the electricity substation was starting to be affected by weed growth. Cllr Bradbury suggested asking the Lengthsman to add this maintenance to his work schedule.

Springers

The Clerk confirmed she would be meeting with Ray Welch shortly with regard to installing this equipment at the play area. It was hoped the equipment would be installed during July.

Finance

The bank balance as 27th May 2018 was as follows:

HSBC £19571.09

United Trust Bank £11,000                                       

Payments

Resolved: that the following payments be approved and online transactions authorised:

Anton DO supplies                                   £51.20

Thruxton WMH                                         £20.00

H Bourner – salary                                  £313.67

H Bourner - exp                                        £21.30

Thruxton WMH NP                                   £30.00

Cllr Milner-Williams                                  £36.35

SSE                                                          £50.29

Cllr Davis                                                  £10.00

David Eaglesham                                   £150.00

Retrospective approval was also sought for payment to Anton DO supplies for £94.80 in relation to Neighbourhood Planning expenditure and also to minute the payment of £6300 paid to South Downs national Park in March 2018. Although payment had been agreed and minuted the amount had not been included.

The Clerk reported on the internal auditor’s report which had highlighted the above point with regard to unrecorded sums and also suggested voucher numbers should be added to payment signing lists.

It was noted that reserves had been reinvested at an interest rate of return of 1.6% which was agreed as a good rate in the current climate.

Planning

The following decisions by TVBC were noted:  None

Mr & Mrs Odling from George House attended the meeting and Mr Odling gave a small presentation on the work for which permission was being sought under reference 18/01264/FULLN. Plans were also made available to view. After a short discussion the Parish Council agreed no objections to the proposals.

Resolved: that the planning advisory committee’s approval on the following applications were endorsed:  18/01264/FULLN Install garage door and weatherboard former toilet block. Landscape rear gardens and use excess soil to infill some of the car park area- George House, Village Street.

It was noted that the application for Snowdrop Stud which was on the border of Thruxton and Fyfield had been concluded. The Clerk agreed to check for details of the outcome.

County & Borough Councillors Report.

HCC Mrs Zilliah Brookes reported that the HCC 20 is plenty initiative review has now been concluded. The reduced speed limit had not been found to reduce accidents, in fact the opposite and as a result the initiative would not be expanded. Those areas with the speed limit set could retain it. Cllr Milner-Williams asked if the Parish Council would like to attempt to get a 20mph speed limit in the village but there response was an overwhelming no. HCC Mrs Brookes added that the police were in agreement with the findings of the review. She also reported the Ray Alborough, TVBC roads officer had retired. Formal thanks were made to him for the help he had given the parish over the years. Cllr Milner-Williams asked if there was any news on replacing the 30mph road sign at the east end of Village Street. HCC Mrs Z Brookes said she had heard nothing but would contact Mandy Ware regarding this matter.                                     

Attendance at Events

Cllr Milner-Williams reported on attendance at a recent HALC board meeting and advised that HALC were doing everything necessary to ensure the work required to assist its members was being done. He also confirmed he had been re-elected as Chairman of the TVATPC.

Correspondence

Cllr Milner-Williams said he had received correspondence asking for permission for a charity football match to be held on the Village Green. Due to the covenant on the green it was not possible however all present were happy for this to take place on the Sports Field.

Any Other Business

Cllr Graham agreed to rub down and repaint the phone box library as the paint was now peeling. She will carry out the work over the summer.

Date of next meeting

The next meeting will take place at 7.30 pm on Wednesday 4th July 2018.                                                            

                                                     

                                                            

 

THRUXTON PARISH COUNCIL

MINUTES OF THE PARISH ASSEMBLY HELD ON 2nd May 2018

Present: Cllr C Milner-Williams Chairman, Cllr J Davis Vice Chairman, Cllr R Bradbury, Cllr M Windsor, Cllr Mrs J Graham and Cllr R Oliver

In attendance: Mrs H Bourner -Clerk

                        Mr R Smart -Thruxton Times and Village Correspondent

                        HCC Mrs Z Brooks                       

                        TVBC Phil Lashbrook      

                        Thirty members of the public

APOLOGIES FOR ABSENCE

Apologies for absence had been received from TVBC Pam Mutton, Mrs Kate Philipson –Neighbourhood Plan Chairman, Donna Whelan PCSO & Mrs Zoe Newton Head Teacher Kimpton, Thruxton & Fyfield School.

MINUTES

Resolved: that the minutes of the meeting held on 3rd May 2017 be confirmed as a correct record and signed by the Chairman.             

ANNUAL REPORT

The Chairman of the Parish Council, Cllr C Milner-Williams presented the annual report for 2017/18.Items covered were as follows:-

Ÿ  Thanks were given to several members of the community who spend time helping in the parish collecting rubbish, cutting grass, serving teas, planting bulbs and clearing ditches.

Ÿ  The thriving village groups which all add to the rich and diverse nature of activities in the village.

Ÿ  The sterling work of the Neighbourhood Plan group who were working tirelessly to produce a plan for the whole village.

Ÿ  Thanks to the Clerk, the team of Parish Councillors and Councillors from County and Borough.

Ÿ  Continuing problems with potholes and road repairs, and the very unpleasant problem of dog fouling.

Considerable discussion took place about speeding traffic in the village. Cllr-Milner Williams talked to the public present about the possibility of installing a speed indicator display machine and or setting up a speed watch group in the village. After a great deal of discussion a show of hands by those present concluded they were not in favour of the Parish Council spending money on a flashing speed awareness sign. There was some interest in the speed watch scheme however it was felt it would be too difficult to persuade enough villagers to form a team of volunteers and that even if a team did exist there would be no possibility of prosecution from the data collected. A suggestion of speed signs such as 20 is plenty in the form of stickers for household bins was agreed to be a good idea and would be pursued when the current HCC trials were concluded and fresh applications were considered. Cllr Phil Lashbrook agreed to provide some speed cautionary signs shortly and would attempt to obtain a further batch soon.

Other items suggested were a no through sign for Lambourne Close and larger HGV restriction signs.

PLANNING

Cllr Davis gave a report on the various planning applications throughout the year of which there had been fifteen. Eight of those had been applications for tree works. The one significant application was for the erection of first one and then two houses on land adjacent to Eastfield House. The application for 1 house was granted but the attempt to increase this to two was refused.

There had also been several presentations regarding possible building at Lambourne Close and discussions about interest by a building company in land behind Stanbury Close. Both areas were outside the settlement boundary and no official applications had been made.

FINANCE

The details from the unaudited statement of accounts for the year ended 31 March 2018 were reported. Details of the funds in reserve were discussed. Some funds were being retained in the current account as it is possible that additional fees will need to be paid for the Neighbourhood Development Plan.

REPORTS FROM LOCAL ORGANISATIONS

Mrs Margaret Rome Chairman of Governing Body, Kimpton, Thruxton & Fyfield School

Mrs Newton head teacher was unable to attend and sent her apologies. Speaking on behalf of the school Mrs Margaret Rome Chairman of the School Governors confirmed the school had recently received an outstanding rating in a SIAMS inspection. She said that the school population was now 191 children on roll, made up of children from the three local villages and other surrounding villages and towns. Approx 32% of children came from military families. The outdoor area of the school continues to be developed in particular boundary wood. The school had recently been awarded a £10,000 grant from the Military Covenant to provide a community kitchen for the children to use with their parents. They also hoped to invite local chefs to come in and demonstrate cookery skills. The school is embarking on a fund raising program in order to raise funds to fit a stained glass window memorial to the late Canon Tomlinson.

Mr Henry Pelham Thruxton Air & Circuit

Mr Pelham spoke of his intention to gift the sports field to the Parish Council which invoked a huge round of applause from those present.

He said that all of the businesses at the airfield continued to thrive. He confirmed two new aircraft had been purchased however two old ones had been disposed of. He confirmed that safety work to Church Corner continued and work on the lagoons which will help alleviate flooding in the village was progressing. In answer to questions regarding low flying helicopters he asked that if possible the numbers of offending vehicles be taken and passed to the control tower. He agreed to investigate himself and speak to any offenders that could be identified.

Mr Bill Coombs BARC

Bill Coombs confirmed that the Go-Karting business was thriving as was the skid pan and these had been enhanced by a smart new hospitality suite. He said that while the programme of events remained the same for 2018 these would be held over a shorter period of time in order that work on Church Corner could continue. In response to a question regarding Car Fest being held at Thruxton Mr Coombs confirmed that this or any similar event would not be happening.

Hampshire Constabulary

Hampshire Constabulary had been unable to send a representative to the meeting but had provided a report to The Clerk. The report gave some statistics regarding crime in the area, and a large amount of information regarding the speed watch initiative which had previously been discussed. Those present were also reminded that any matters of concern should be reported by telephoning 101 or emailing test.valley.police@hampshire.pnn.police.uk

Mrs Louisa Chamberlain- Neighbourhood Development Steering Group

Mrs Chamberlain gave some background information reading the plan and confirmed this is now available to view on the village website. The period of consultation ends on the 4th of June and she encouraged all present to review the document and complete the survey which had been delivered with the Thruxton Times. Anyone requiring a hard copy should contact John Davis. Mr Counsell emphasised that each individual should respond, not just one from each household.  Mrs Chamberlain explained that further work maybe required once the survey results were collated and that it was possible that further consultancy fees may be incurred. Eventually once the document is agreed a referendum will be necessary. 

HCC Mrs Z Brooks

Cllr Brooks reported on the 5.99% increase in council tax, 3% of which was specifically ring fenced to pay for care for elderly and vulnerable people. Hampshire CC had seen a large increase in costs to support children with special needs in particular for transport costs to get these children to and from school.

She confirmed that the recent bad weather had delayed road works and pothole mending however could confirm that 350 potholes had been fixed in Hampshire since the beginning of March 2018.She also said after many months she had now been advised that work to clear silt under the bridge on the Appleshaw to Fyfield road had be carried out and this should stop the flooding that occurs there each time it rains

Finally she thanked The Parish Council and Clerk for all the support she is given by them.

TVBC Cllr Phil Lashbrook

TVBC Lashbrook thanked the Parish Council for all the work they do in the parish. He said the Borough Council were participating in a scheme regarding business incentives which were helping to create further jobs in the area. He thanked Henry Pelham and Bill Coombs for their support with this scheme. He also confirmed TVBC had made a community grant to Andover Ladies Choir which meet at Thruxton Village Hall. He said the neighbourhood watch scheme was working well in Thruxton and encouraged people to use a new app called Self Evident to report areas of concern. Finally he reported on the current boundary review and confirmed there would be no changes for Thruxton.

PUBLIC PARTICIPATION

Cllr Milner-Williams confirmed he had reported the overflowing drains on Village Street. Martin King asked if a note could be made in the Thruxton Times asking people not to park in front of the footpath entrance by the village hall.

The meeting closed at approximately 9.30pm and villagers attending enjoyed light refreshments.                                                            

THRUXTON PARISH COUNCIL

MINUTES OF THE ANNUAL MEETING HELD ON 02 MAY 2018

Present:  Cllr C Milner-Williams Chairman, Cllr J Davis Vice Chairman, Cllr M Windsor,

Cllr R Bradbury, Cllr Mrs J Graham & Cllr R Oliver     

In attendance: Mrs H Bourner – Clerk 

                        HCC Mrs Z Brooks

                        TVBC Phil Lashbrook                

                        Mr R Smart -Thruxton Times and Village Correspondent

                        5 members of public                   

                                        

Apologies for Absence

 Apologies were received from TVBC Mrs Pam Mutton

Election of Chairman

Cllr Bradbury proposed Cllr Milner-Williams be returned as Chairman, this was seconded by Cllr Windsor. All in favour.  Cllr Milner-Williams accepted and signed the necessary declaration.

Election of Vice Chairman

Cllr Milner-Williams proposed Cllr Davis be returned as Vice Chairman, this was seconded by Cllr Graham. All in favour. Cllr Davis accepted and signed the necessary declaration.

Changes in membership and review of members interest forms

There was a change in membership in that Cllr Oliver had been co-opted to the Parish Council. All councillors reviewed pecuniary interest forms. Cllrs Milner-William, Davis, Windsor, Bradbury and Graham confirmed no amendments were required. Cllr Oliver was given a form to complete and return to The Clerk.

Committees 

The following sub committees were agreed:-

Planning- Cllr Davis, Cllr Bradbury, & Cllr Milner-Williams

Youth matters- Cllr Mrs J Graham.

Roads & Flooding-Cllr Bradbury

Tree Warden - Cllr Oliver

Village Green and related contracts -Cllr Windsor

Village Agent liaison - Cllr Davis

Emergency Planning - Cllr Milner-Williams

Neighbourhood planning- Kate Philipson

Footpaths – Martin King

Annual subscriptions, documents in safe keeping, & meeting dates 2018.

Lists of all the above were highlighted to those present.  It was noted that the documents were with a firm of solicitors for safe-keeping. Meeting dates had been previously circulated and provided to TVBC.

Mileage Rates

The Chairman confirmed the mileage rates as published by local government authorities stood at 45 pence per mile.  The PC currently paid reimbursed mileage at 40p per mile and it was agreed by all to continue with this rate.

Financial Procedures & risk assessment

Documents had been circulated to all councillors and were agreed and formally adopted for 2018/19.

Declarations of Interest

There were no declarations of interest.

Minutes

Resolved: The minutes of the meeting held on 11th April 2018 were confirmed as a correct record and signed by the Chairman.

Sports Field

The Chairman reported that Henry Pelham has decided to gift the Sports Field to the Parish Council. Cllr Milner-Williams explained that the field would be retained by the Parish Council in perpetuity to be used as a recreational facility. He would be attending a meeting with representatives from the Field in Trust Organisation as well as lawyers with a view to  registering the Sports Field as a permanent feature of the village that could not be built on. . All agreed this was a very generous gesture and overwhelmingly accepted the gift.

Springers

The Clerk confirmed Colin McDonnell had agreed to install this equipment at the play area but she was still awaiting confirmation of installation costs.

Road Repairs

Cllr Milner-Williams voiced his frustrations that road repairs were happening piecemeal and never at the times advertised on the signs left in the village by Hampshire Highways. While some potholes had been repaired others remained untouched. Cllr Windsor repeated that any surface dressing placed over untreated potholes would be a complete waste of money. HCC Zilliah Brooks said she was aware that the poor weather had meant the schedule of repairs was running behind. She agreed to establish when the balance of the work required would be carried out. Cllr Milner-Williams said that he had spoken to the water company about the overflowing drains on Village Street. He had been told this was excess grey water not sewage and the responsibility for this lay with Hampshire County Council.  He had subsequently reported the matter to HCC. He remarked that the wet road surface may well hinder the proposed repairs.

Clerks Excess Hours

Cllr Milner-Williams asked for agreement to the Clerk being paid for any additional hours worked, supported by time sheets. All Cllrs agreed.

Planning

The following decisions by TVBC were noted:  None

Resolved: that the planning advisory committee’s approval on the following applications were endorsed:  None

It was noted that the application for Snowdrop Stud which was on the border of Thruxton and Fyfield was still pending. The Clerk agreed to check for progress in due course.

Finance

The bank balance as 24 April 2018 was as follows:

HSBC £18461.64

United Trust Bank £11,000                                        

Payments

Resolved: that the following payments be approved and online transactions authorised:

Anton DO supplies                                   £51.20

Thruxton WMH                                          £45.00

H Bourner – salary                                  £313.67

H Bourner - exp                                        £17.10

Thruxton WMH NP                                    £15.00

Thruxton WMH NP                                    £45.00

Came & Co                                               £363.61

Ray Welch                                                £60.00

The Clerk confirmed the VAT refund had been received. Cllr Davis agreed to research the best investment opportunities for the reserve funds, the current deal will expire on 10th May.                                   

Attendance at Events

Cllr Milner-Williams reported on attendance at the recent TV Strategic Partnership meeting. He had been concerned by a proposal to increase police presence in towns and the impact this would have on rural villages and had voiced his concerns to Chief Inspector Kory Thorne who is in charge of policing in Andover Town and Rural. He also reported that if all roads in England were repaired, assuming all resources were available it would take 14 years to complete!

Correspondence

HCC Zilliah Brooks had passed an e-mail from the residents of Curlew Cottage to the Parish Council. The message had asked for a sycamore tree on the village green, which was the responsibility of the Parish Council, to be cut back. This matter had been discussed on several occasions before and Cllr Windsor reminded all present of the need to be sure the Parish Council did not set a precedent spending public funds for the benefit of one parishioner. Cllr Oliver who had agreed to be the Parish Council tree officer said he would look at the tree in question and talk to the residents if necessary and report back at the next meeting.

Any Other Business

Cllr Graham said she had been spending some time tidying the Mandy Garden on the village green and noted there was a sizeable patch of earth that needed to be reseeded with grass. She also said the bark chippings around the shrubs needed to be substantially topped up. Cllr Windsor agreed to talk to Bawdens to establish if they could carry out the work and the cost of doing so.

Rick Smart Village Correspondent confirmed he had now sold enough advertising space in the village newsletter to cover a year’s printing costs.

Public Participation

John Kelly asked if something could be done to improve the surface of St John’s Lane. Cllr Milner-Williams explained that this was an un- adopted lane and therefore any work was the responsibility of the residents. He confirmed some work had taken place in the past and residents had made small financial contributions toward this with SSE also making some contribution as their trucks use the lane to visit the electricity substation. Cllr Milner-Williams had also approached TVBC to establish if it were possible to have the lane adopted but to date had not received any reply.

Date of next meeting

The next meeting will take place at 7.30 pm on Wednesday 6th June 2018.                                    

                                                          

MINUTES OF THE PARISH COUNCIL MEETING HELD ON 11th April 2018

Present:  Cllr C Milner-Williams Chairman, Cllr J Davis Vice Chairman, Cllr M Windsor, Cllr R Bradbury & Cllr Mrs J Graham      

     In attendance: Mrs H Bourner – Clerk 

                        HCC Mrs Zilliah Brooks

                        Louisa Chamberlain- Neighbourhood Planning steering group  

                        4 members of public                   

                      

Apologies for Absence

 Apologies were received from Richard Smart village correspondent.  The Chairman offered to act as scribe.    

Public Participation

Cllr Milner-Williams asked all present to stand and pay respects to Richard Beswick former clerk who had died recently.

John Kelly aired his views on the speeding traffic through the village, on the volume of untreated potholes and the changes to the new format of the Thruxton Times. He asked that the Thruxton Times show who was present at the Parish Council meetings. He also asked what was being done about speeding traffic and potholes. Cllr Milner-Williams explained that much work had been carried out in respect of both potholes and speeding traffic and the issue would continue to be targeted.

Declarations of Interest

Cllr Milner-Williams expressed an interest as three village groups in which he was involved which were to receive grants from the Parish Council.

Minutes

Resolved: The minutes of the meetings held on 7th March 2108 were confirmed as a correct record and signed by the Chairman. The minutes of the extraordinary meetings held on 20th March 2108 were discussed and an amendment agreed regarding the review times of the neighbourhood plan. It was agreed the minutes of that meeting by the Neighbourhood Plan steering group would be added as an annex to the Parish Council minutes.

Road Works In Village

Cllr Milner-Williams expressed disappointment with the road works that had been carried out in the village. Quite apart from them taking place on a different date to that advertised on the large notices left in the village only approximately 30% of the potholes had been filled. Some months ago all of the holes had been marked with white paint for repair but the paint had since washed off. Cllr Windsor said, as he had pointed out at the last meeting, if the surface dressing was placed over these holes it would be a total waste of money. HCC Zilliah Brookes was asked to take up the matter with Hampshire Highways.

Parish Council comments on tree work applications

Any application received by the Parish Council in respect of tree works is reviewed and often councillors who have expertise in this area make comments. These comments are passed to TVBC planning department but not to the resident who has made the application. TVBC say that the law does not allow them to make comments simply to allow the application or place a tree preservation order on the tree. The Parish Council agreed that in future they would contact the applicant directly with any advice or recommendations that they may have.

Village clear up.

The clear up had been somewhat of a wash out due to the appalling weather. It was agreed a further date will be set before the village fete.

Portaloo on Village green-Dog show.

Cllr Milner-Williams had received a request from Natasha Richardson to install a temporary portaloo on the village green for May 5th, the day of the dog show and bake sale she was organising. All councillors agreed.

Co-option of new Parish Councillor

Roger Oliver of Lambourne Close had applied to fill one of the two vacancies on the Parish Council. He had sent a CV which had been circulated to all Councillors and also gave a short presentation to the meeting of the skills he could bring. All councillors agreed unanimously to co-opt Roger to the Parish Council. The Clerk was asked to obtain all the relevant forms from Cllr Oliver who then took his seat on the Parish Council.

Neighbourhood Plan

Following the extraordinary meeting on 20th March the steering group had reviewed the plan and incorporated all the required amendments. Cllr Milner-Williams said this was arguably one of the most important documents the Parish Council had ever created and thanked the steering group again for the huge time and effort that had been made. Cllr Windsor said he still had reservations regarding policy EC01 regarding possible developments on land at Thruxton airfield. After some discussion it was agreed the policy should be revisited after the public had been given the opportunity to comment during consultation .Louisa Chamberlain added it would be especially useful to receive feedback from the business that currently operate at the airfield and to this end the group were arranging for documents to be hand delivered to each business. The Parish Council agreed to formally adopt the current plan as a living document which will shortly be available via the web site www.thruxtonvillage.com to view. All parishioners and local businesses, as well as anyone who has expressed an interest will be contacted and asked to comment while the public consultation period is open from 16th April 2018.

Village Website

Cllr Davis reported that the new Village Website was now live. He encouraged all local organisations to provide him with up to date information to keep the content of the site current.

The Parish Council had received a grant from NALC to build the website and buy equipment. Councillors asked the Clerk to establish if and when it was necessary to account for the grant and also to establish prices for an IT package including a scanner, laptop and projector for use by the Parish Council. Not only would this support the new website but the Parish Council could work toward becoming a paperless group.

Clerks Hours

 The Clerk had been asked to record hours worked for three months. The findings showed average hours of just over 30 hours worked per month; however the Clerk was only paid for 28 hours. It was agreed the Clerk should be paid for 30 hours per month from April 2018. It was also agreed that the 6 hours worked and which had not been remunerated would be paid.

GDPR

The Clerk had circulated consent forms to all Councillors who returned these. It was agreed the privacy notice drawn up should be displayed on the Parish Council pages of the website. All present were asked to clear out old paperwork and electronic files which include personal data no longer relevant. A reminder was also issued that any e-mails issued to those outside the group should use the blind copy function.

Lengthsman Scheme

The Clerk had circulated a new schedule for the work to be carried out by the Lengthsman in the coming year. The work needed to be allocated on a monthly basis. There were 50 hours work to use, which will be paid from a grant from Hampshire County Council. All Councillors were asked to give the details of any work they wish to be included to The Clerk as soon as possible.

Finance

The bank balance at 30 March 2018 was as follows:

HSBC £13213.04

United Trust Bank £11,000

Payments

Resolved: that the following payments be approved and online transactions authorised:

Anton DO supplies                                   £51.20

Thruxton WMH                                         £20.00

H Bourner – salary                                  £313.61

H Bourner - exp                                        £16.50

H Bourner – back pay                               £84.93

Thruxton WMH- NP                                  £13.50

SSE enterprise                                        £132.88

Sports Trust                                             £400.00

Thruxton PCC                                          £400.00

Thruxton WMH                                        £400.00

HMRC                                                     £218.78

The Clerk also requested permission to pay an invoice from Anton DO for £90.00 relating to the NP which had just arrived. Permission was given.

It was noted that the first installment of the precept had been received and that £130.00 had been received in respect of advertising space sold in the Thruxton Times.

It was also agreed that the new “springer” for the play area be bought and firmly fixed in concrete.  This would be financed by the £1,000 received from Tesco.  Councillors chose the model they thought most attractive.

Annual accounts

The annual accounts for the year ended 31/03/2018 were reviewed and agreed. The Clerk will now proceed with the required audit.

County & Borough Councillors Report

HCC Zilliah Brooks reported on the cumbersome additional work she now had to undertake following the new rules under GDPR which included printing off e-mails and securing them in a safe.

She reported that Hampshire County Council have set aside £3 million to tackle potholes across the county. She also reported that Highways England have been given £1.1 million however only a fraction has been given to Hampshire who will use their own funds to supplement required highways work throughout the year.

Finally she noted a new law which enables local councils to fine motorists that park on pavements.

Planning

The following decisions by TVBC were noted: None

Resolved: that the planning advisory committee’s approval on the following applications were endorsed:  

18/00459/FULLN- siting of a temporary caravan at Home Farm-no objection.

It was noted that Cllr Milner-Williams had sent objections on behalf of the Parish Council to an application made for the Site known as Snowdrop Stud which is on the Thruxton/Fyfield parish border. The Clerk was asked to establish the outcome of the application.

Attendance at Events

 Cllr Davis and Cllr Milner-Williams had attended the Parish Funding Seminar on 28th March which had provided some useful information regarding S106/CIL funding.

Correspondence

The Clerk had received some information regarding the purchase of speed cameras. The issue of speeding was often an area of concern expressed by residents. Cllr Milner-Williams suggested the public be asked at the Parish Assembly if they felt buying a machine was an appropriate use of the parish precept.

Any Other Business

No matters were raised.

Date of next meeting

The next meeting, The Annual Parish meeting will take place at 7.00 pm on Wednesday 2nd May followed at 8pm by the annual Parish Assembly.

                                                                    

 

 

 

 

 

                                                           

 

 

MINUTES OF THE EXTRAORDINARY PARISH COUNCIL MEETING

                                    HELD ON 20th MARCH 2018

 

Present:  Cllr C Milner-Williams Chairman, Cllr J Davis Vice Chairman, Cllr M Windsor, Cllr R Bradbury & Cllr Mrs J Graham     

  

In attendance: Mrs H Bourner – Clerk 

                        NDP steering group representatives Kate Philipson, Louisa Chamberlain &   

                        Simon Watkins                                 

                        1 member of public                     

                        

Apologies for Absence

There were no apologies for absence.

Declarations of Interest

There were no declarations of interest.

Presentation of Neighbourhood Plan

Kate Philipson gave a Power Point presentation of the draft Neighbourhood  Development Plan. All Councillors had been given hard copies of the pre-submission document prior to the meeting to give all the opportunity to review the document. Several minor amendments to the script had been suggested, mainly typing or grammatical errors. These had been previously circulated and all present agreed these amendments.

Kate Philipson explained that once the draft document was agreed a seven week consultation period would follow. The full document would be available to view on the Thruxton Village web site(www.thruxtonvillage.com)  the public would be invited to comment either in writing to The Clerk at Tanglewood, Stanbury Road, Thruxton SP11 8NR or by e-mail to ndpthruxton@gmail.com.

Agreement to policies within the plan

The following policies were agreed with no amendments

EN01

EN02

EN03

EN04

EN05

EN06

EN07

EN08

EN09

EN10

H1

H2

H3

HD3

HD4

HD5

HD6

HD7

HD9

C1

C2

C3

C4

C5

C6

Amendments to policies

The following policies required amendment:-

HD1 –There was significant debate about including a policy which accepted some restricted building on land outside the settlement boundary. The options were to include a statement which supported some restricted small development of the type that was suggested as acceptable by the parish survey, or to include a policy that said building on land outside the settlement boundary was not supported. Eventually after much debate and given that the plan could be reviewed annually and be subject to amendment, it was agreed by all Councillors that policy HD1 should say building on land outside the settlement boundary would not be supported. This meant that Policy HD2 should be removed.

HD8 paragraph to should be altered to reflect that sheltered or purpose built housing could be for other groups not just the elderly.

EC01 It was agreed the policy should read major commercial development proposals on Thruxton Airfield will be supported where they meet the addition terms.

A further policy should also be added to address smaller developments on the airfield.

A note should be added to section 10 regarding Community Projects and Aspirations which said the Parish Council supported these but on no particular time scale.

Agreement to Plan

Subject to these amendments the Parish Council agreed the revised plan which, after the incorporation of all agreed changes, will be formally ratified at the Parish Council meeting on 11th April.

The Chairman thanked Mrs Phillipson and her team for a well presented pre-submission document and a well-structured discussion which had led to a succinct and well argued conclusion.  The document would now be sent back to the consultants to prepare the final draft ready for public consultation.

Public consultation will begin on 16th April for seven weeks.

Date of next meeting

The next meeting will take place at 7.30 pm on Wednesday 11th April 2018.

                                                                     

 

                                                           

                              MINUTES OF THE PARISH COUNCIL MEETING

                                              HELD ON 7th MARCH 2018

 

Present:  Cllr C Milner-Williams Chairman, Cllr J Davis Vice Chairman, Cllr M Windsor, Cllr R Bradbury & Cllr Mrs J Graham   

In attendance: Mrs H Bourner – Clerk 

                        TVBC Mrs Pam Mutton

                        TVBC Phil Lashbrook

                        Mr Richard Smart -Thruxton Times and Village Correspondent  

                        1 member of public                    

                        

Apologies for Absence

Apologies were received from HCC Mrs Z Brookes.  

Public Participation

None

Declarations of Interest

There were no declarations of interest.

Minutes

Resolved: The minutes of the meetings held on 7th February 2108 were confirmed as a correct record, subject to one amendment in public participation and signed by the Chairman.

Expanded Thruxton Times

Richard Smart the new Village Correspondent put forward some ideas to change the village newsletter which included doubling the print space. He proposed to sell advertising space to pay for the additional printing costs. All parish councillors were able to review a hardcopy of the proposed newsletter for March. Cllr Milner-Williams asked that there be a little more expansion on the Parish Council meeting notes but otherwise all agreed the new layout was a great idea. Councillors voted unanimously to authorise the new four sided village newsletter and the method of funding the new publication.  Advertising revenue would be paid directly to the Parish Council bank account and proper records kept of all transactions.

Defibrillator- new pads

The Clerk reported the new pads to replace those going out of date have now been installed.

Lengthsman Scheme

The Clerk was asked to contact the lead council to establish when the additional hours work due were to be carried out.  The funding stream was due to end on 31st March 2018.

Unlawful tethering of horse on sports field.

Cllr Milner-Williams reported that a horse that had been unlawfully tethered on the sports field for several days has now been removed. The Clerk mentioned that some piles of horse manure had been left. It was agreed the lengthsman could be asked to clear this up if it had not already been cleared [Afternote –the manure has been cleared].

Community Payback Workers

A further day’s work would still be carried out by this group although the date of the next visit had not yet been finalised.

Orchard Homes

Cllr Milner-Williams noted that Orchard Homes had posted details on their website about an interest in building homes on land behind Stanbury Close. The Parish Council cannot make any comment until a formal planning application is made.

The Drove Encampment

Cllr Milner-Williams reported that TVBC officers have visited the encampment on the request of Kimpton Parish Council. The site users have been instructed to tidy the area and this will be monitored by TBVC.

Neighbourhood Plan

The first draft of the plan will be published shortly and the Parish Council will review this at a meeting on 20th March. Printed copies will be made available to all councillors in advance. Councillors authorised the cost of colour printing six copies of the draft NDP.

Village Website

Cllr Davis reported that the work on building a new Village Website was well underway. He estimates 75% of the work is done and is hopeful that the site will go live in approximately two weeks time.

Moles on Village Green

The Clerk confirmed she had received an invoice for £60 which equated to the capture of three moles. It was noted the mole hills had now collapsed.

GDPR

The Clerk reported that she had carried out considerable research on this subject and gave details of her findings. The next step was to review the data audit which she had completed. Cllr Milner-Williams agreed to carry out the review. The feeling of councillors was that this was a bureaucratic exercise that would not assist the parish council in any way; however they accepted that Thruxton Parish Council must comply. Richard Smart was officially endorsed as Data Protection Officer for the Parish Council.

Preliminary discussions regarding Parish Assembly.

Discussions as to who should be asked to speak at the May Parish Assembly took place. The Clerk will draft invitations.

New Parish Councillors Required

Cllr Milner-Williams confirmed he had been in discussion with four residents regarding possible appointment to the council. He had not received any positive responses at present.

New Village Agent

Cllr Davis confirmed that Mrs Patricia Harris has been appointed as the new village agent as Mrs. Good has now retired.

Finance

The bank balance at 25 February 2018 was as follows:

HSBC £19943.78

United Trust Bank £11,000

                                       

Payments

Resolved: that the following payments be approved and online transactions authorised:

Anton DO supplies                                   £25.60

Thruxton WMH                                         £18.00

H Bourner – salary                                  £292.54

H Bourner - exp                                        £21.00

Cllr John Davis                                         £10.00

Mr J O Randall                                         £60.00

The Clerk also requested permission to pay an invoice from South Downs NPA which she expected to arrive shortly. This was in respect of work carried out on the Neighbourhood Plan and needed to be paid before 31st March. Permission was given.

County & Borough Councillors Report

TVBC Phil Lashbrook reported on the good work carried out by TVBC officers in dealing with the problems arising during the heavy snowfall. He thanked villagers for the resilience shown. Cllr-Milner Williams passed thanks to the teams from TVBC for the work they had carried out in Thruxton particularly the efficient gritting process. The only minor issue was that currently waste collections were running a day late.

He also confirmed that Thruxton are included on a recent list for Village Street and Stanbury Road to be resurfaced. The date for these works was not yet known. Cllr Windsor asked that all potholes be treated before surface dressing otherwise the resurfacing would very quickly deteriorate.

Planning

The following decisions by TVBC were noted:

 17/02078/FULLN Retrospective change of use of former agricultural buildings to a mix of B8 (storage) for buildings 1 & 3 and to B2 (industrial) for building 2 together with associated parking to serve a vehicle repair business -Racedown Farm Barns, Thruxton Down Road, Thruxton Down- permission

17/03243/FULLN Erection of conservatory at rear -1 Brookside Cottages , Village Street, Thruxton- Permission

Resolved: that the planning advisory committee’s approval on the following applications were endorsed:  

18/00300/TREEN fell ash tree George House- no objection

18/22299/TREEN tree works Harcourt, Village Street- no objection

It was noted that Cllr Milner-Williams had sent objections on behalf of the Parish Council to an application made for the Site known as Snowdrop Stud which is on the Thruxton/Fyfield parish border.

Cllr Davis said he was in correspondence with TVBC regarding applications for tree works in the  village where the Parish Council make valuable comments that are not passed on to those who have made the application. TVBC Phil Lashbrook said he would follow this matter up.

Attendance at Events

Cllr Davis and Cllr Milner-Williams had attended the TVATPC meeting the main subject of which was the new GDPR regulations and the impact these had on the Parish Council. Permission was granted for them to attend the Parish Funding Seminar on 28th March.

Correspondence

The Clerk noted three items of correspondence; a briefing notice about donations to support churches which may not support the up keep of buildings, an email from Amport Parish Council about joint litter collections and a letter from the Village Hall Trustees about an increase in hourly hall hire charges.

Any Other Business

The Clerk said she had checked the small electricity substation next to the land at The Manor and found this to be in sound condition. Some fencing near the site had fallen down but this was privately owned.

Cllr Milner-Williams confirmed that SSE would be cutting the hedge at the sports field on Thursday 8th March.

Richard Smart highlighted his ‘Junior Art Competition’

The Village Clear Up date has been moved to 17th March due to the recent bad weather.

Date of next meeting

The next meeting will take place at 7.30 pm on Wednesday 11th April 2018.

                                                                    

                                                           

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 7th FEB 2018

 

Present:  Cllr C Milner-Williams Chairman, Cllr J Davis Vice Chairman, Cllr M Windsor, Cllr R Bradbury & Cllr Mrs J Graham    

In attendance: Mrs H Bourner – Clerk 

                        HCC Mrs Z Brookes

                        Mr Richard Smart -Thruxton Times and Village Correspondent                       

                        50(app) Members of public.                   

Apologies for Absence

Apologies were received from TVBC Mrs Pam Mutton and TVBC Phil Lashbrook

    

Public Participation

Representatives from Foreman Homes came to address a public meeting before the Parish Council. They confirmed they have 20 year option on the Land at the eastern end of Lambourne Close. This means any planning applications for building on this land can only be submitted by them. If the neighbourhood plan concludes that some building is required in the village they want to work with the community to build what locals want to have. They produced some drawings of what they felt could be built on the land but confirmed at this point no planning applications will be submitted. Foreman Homes have had a feasibility study carried out which concludes that any issues with highways and drainage can be overcome should any building come to fruition. Several concerns were raised, all of which were raised at the three previous presentations. The salient points were:-

Any building on this land would increase the volume of traffic in the village to unacceptable levels given the very narrow roads and the access bridge into Lambourne Close.Drains throughout the village could not cope at present with the volume of water and sewage and every winter trucks pumped this away from the drains and into other waterways. More housing would only add to this problem

A different access road may make this scheme more attractive.

Site is outside the settlement boundary and therefore does not meet the requirements of the current local plan.

This scheme is being considered if the NP plan suggests the community require building. The NP is not yet complete and until it is the views of the community will not be known.

Other items of public participation raised at the beginning of the Parish Council meeting.

Kate Philipson expressed thanks to the PC for arranging the clearance of the footpath along the Amesbury Road past Mullins Pond and up to the beginning of Village Street.

Martin King the village footpath warden expressed surprise that he had not been notified the Lenthsman was coming to the village. Cllr Milner-Williams explained that he had arranged a meeting to discuss what work was required. He had been taken into hospital so Cllr Davis attended the meeting to find a gang of 5 waiting to carry out the work. The Clerk confirmed they were to return as they had not completed all the tasks and she would let him know when this would be provided if she knew in advance.

Declarations of Interest

There were no declarations of interest.

Minutes

Resolved: The minutes of the meetings held on 6th Dec 2107 were confirmed as a correct record and signed by the Chairman.

Defibrillator- new pads

The Clerk reported the problems that she and Cllr Davis had encountered getting into the machine. Fortunately access had now been gained and new pads to replace those going out of date have now been ordered.

Lengthsman Scheme

The Lenghtsman’s team have been to the parish and carried out several of the tasks that had been identified. There are still some tasks to complete and paid hours available to complete the tasks.                                 

The Clerk confirmed the grant would be available for the next financial year and all councillors confirmed they wished to continue being part of the scheme.

Trees on Village Green

Cllr Windsor confirmed the required tree work on the Village Green had now been completed.

BBQ on Village Green & fence around Mandy Garden

A suggestion to build a BBQ on the Village Green for use by villagers had been put forward. A note in the newsletter establishing any desire for the BBQ had not produced any interest. The idea will be shelved. The Clerk reported that the fence around the garden was broken probably because of rotten wood. It was agreed to look at this once the ground dried out and became firmer.

Community Payback Workers

Work on various projects around the village had been completed. Cllr Milner-Williams confirmed the supervisor controlled the work rate and this had been slower that the previous occasion. A further days work would still be carried out.

Boundary Changes

Cllr Davis and Cllr Milner-Williams had been to a meeting of Amport Parish Council to discuss the possibility of changes to parish boundaries to increase the size of Thruxton Parish by including the half of Dauntsey lane that was in Amport Parish along with the houses and garden centre that were before the railway bridge. Amport Parish were not interested in opening any discussion on this.

Neighbourhood Plan

Kate Philipson reported that the draft plan with pictures had now been received by the steering committee and they will be reviewing this shortly. The hope is to publish the first draft for review by the Parish sometime in March 2018 when further consultation will also take place. There will be a real need for input by the Parish with ultimately a referendum. Cllr Milner-Williams thanked the steering group for all their efforts and for the amazing rate of progress with this project.

Village Website

Cllr Davis reported that the Village Website was no longer accessible however the Parish Council had successfully applied for a grant to build a website which can also be used for all other village events and groups. Cllr Davis had successfully engaged a company called Hugo Fox who was happy to build the new site at no cost as part of their corporate community engagement. The grant received will be used to buy equipment and to cover ongoing costs. It is hoped the new website will be live by the end of March.

Moles on Village Green

Cllr Windsor said he had been in touch with a professional mole catcher who will humanely eliminate the moles on the Village Green. He estimates there are 4 moles operation and will catch these for £20 per mole. All agreed expenditure of up to £120 for this project. Cllr Windsor will engage the mole catcher.

Change to VAT 126 process

The Clerk reported that she had received communication from HMRC that the process currently used by the Parish Council to recover VAT was to be updated. Further details will be provided shortly.

Use of Village Green for cake sale and dog show.

Natasha Richardson of Elm Close had asked t be able to use the village green for a cake sale and dog show. She had organised a very successful show last year and raised a great deal for charity. All councillors were happy for the Village Green to be used.

Criminal damage on Sports Field.

Cllr Milner-Williams reported on the criminal damage to one of the football goal posts. This had been wantonly pulled out of the ground and must have engaged much effort on the part of the perpetrators. By calling in favours the sports trust had managed to repair but at a cost of £180. The police have been informed.

Great Spring Clean up.

The Clerk reported on an initiative highlighted by the Keep Britain Tidy campaign. They are suggesting communities join together to have a cleanup sometime over the weekend of 3rd and 4th of March. The PC had already agreed to have a community cleanup and agreed to set 3rd March as the date. All wishing to join in should meet at the Village Green at 10.30 am Everyone was asked to let the Clerk know what items needed doing so she could organise people into productive teams.

Budget 2018/19

A draft budget had been circulated and some minor amendments made which produced a balanced budget. There would be no change to the precept. All Councillors agreed to set the budget in these figures.

Finance

The bank balance at 29 January 2018 was as follows:

HSBC £21018.48

United Trust Bank £11,000                                       

Payments

Resolved: that the following payments be approved and online transactions authorised:

Anton DO supplies                                   £25.60

Thruxton WMH                                         £35.00

H Bourner – salary                                  £292.54

H Bourner - exp                                        £17.06

H Bourner backpay                                   £11.20

Thruxton WMH (NP)                                 £13.50

Bawden                                                   £244.20

Bawden                                                   £330.00

Defib Shop                                              £105.60  

County & Borough Councillors Report

HCC Mrs Z Brookes confirmed that HCC will be raising council tax by 5.99%, 3% of which will be reserved for social services. This equates to £1.31 per week per household however further rises for other parties could be expected.

Cllr Brookes is hoping to have the footpath from the nursing home at Weyhill toward Thruxton upgraded and has asked for the flooding which occurs every time there is heavy rainfall under the railway bridge at the end of Dauntsey Lane to be dealt with. She also highlighted the service where home visits can be made to those unable to visit their local library and meals on wheels that are available to villagers. She will provide further details to the Clerk.

Planning

The following decisions by TVBC were noted: None

Resolved: that the planning advisory committee’s approval on the following applications were endorsed:  

17/03243/FULLN erection of conservatory 1 Brookside Cottages-no objection

1800014/TREEN fell flowering cherry Veronica Cottage- support

17/03044/TREEN reduction of ash tree-The Old Forge-support

Attendance at Events

Cllr Davis reported on a useful first aid course he had attended. He requested permission for Cllr Milner-Williams and himself to attend the next TVATPC meeting and also to go to the S106 open forum later in the month. These were agreed.

Correspondence

The Clerk noted one item of correspondence; a letter from Southern Electric regarding electricity rates.

Any Other Business

The Clerk gave an update on GDPR. Clarification was still needed however it was clear she should be the Data Protection Controller for the Parish Council and therefore could not be the data Protection Officer. Richard Smart volunteered to take on this responsibility for the Parish Council..                                                                

Date of next meeting

The next meeting will take place at 7.30 pm on Wednesday 7th March 2018.

                                                                    

THERE  NO PARISH COUNCIL MEETING IN JANUARY 2018

                                                            

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 6th DEC 2017

 

Present:  Cllr C Milner-Williams Chairman, Cllr J Davis Vice Chairman, Cllr M Windsor & Cllr Mrs J Graham     

In attendance: Mrs H Bourner – Clerk 

                        HCC Mrs Z Brookes

                        Mr J McKenzie -Thruxton Times and Village Correspondent                       

                        5 Members of public.

                   

Apologies for Absence  Apologies were received from Cllr R Bradbury and TVBC Mrs Pam Mutton.    

Public Participation

The Chairman announced that John McKenzie was to retire from his voluntary position of Village Correspondent. He has been carrying out the duties for 34 years and the January 2018 newsletter would be his last. The Parish Council thanked John for his sterling work over the years and presented him with a commemorative certificate.  The Chairman and Parish Council congratulated Mrs Bourner on her ten very successful years as Clark to the Parish.

Mr Harris asked if the Parish Council were aware that Orchard Homes were advertising an option to buy on land behind Stanbury Close. Cllr Milner-Williams said the Parish Council had received a letter many months ago but could not make any comment unless a formal planning application was submitted.

Lorna Price from Curlew Cottage asked the Parish Council to consider carrying out work to reduce the sycamore tree on the village green directly opposite her cottage. She noted that several other trees in the village had been reduced. The Chairman responded by confirming that all the trees in the village that had recently been reduced were all on private land and the owners had all gained the necessary planning consent from the borough council. The Parish Council agreed to consider if any work was required to the tree in question.

Margaret Davis asked if the grit bins had been freed and Cllr Milner-Williams was able to confirm the task would be carried out by the Community Pay Back workers on their next visit.

Declarations of Interest  There were no declarations of interest.

Minutes

Resolved: The minutes of the meetings held on 1st Nov 2107 were confirmed as a correct record and signed by the Chairman.

Sports field Car park entrance and height barrier

The entrance to the car park has been successfully repaired with a block paving apron. Some of the larger holes had also been smoothed over. Thanks were expressed to Colin McDonnell for the excellent job he had done. The Clerk confirmed a new padlock had now been fitted to the height barrier for which she holds keys. Anyone requiring a key should contact The Clerk direct.

Potholes

The Clerk confirmed she had reported the pothole outside number 22 Lambourne Way

Defibrillator- new pads

The Clerk reported that she had been informed that the pads within the machine would expire in January 2018.She had researched replacements and established these could be purchased for £44. It was agreed new pads should be purchased. The Clerk will contact the supplier.

Lengthsman Scheme

There had been no news as to when the Lenghtsman would carry out work in the parish. The Clerk will follow up.

Hedge by Mullens Pond

Despite several telephone calls and confirmation that work will be carried out the hedge at Mullins pond remains uncut and obstructing the footpath in several places. Cllr Milner-Williams will follow up.                               321

Hedges on Stanbury Road

The Clerk reported that there were two hedges on Stanbury Road that required trimming. She was asked to write to the householders.

Trees on Village Green

Cllr Milner-Williams thanked Cllr Windsor for the work he had carried out in producing a plan for the tree work on the Village Green. The Clerk had now accepted the quote from Bawdens and the necessary application had been made.

BBQ on Village Green & bench at Mandy Garden

A suggestion to build a BBQ on the Village Green for use by villagers had been put forward. The covenant specifically precludes building of any sort on the Village Green. Cllr Davis said the incumbent Vicar and the occupants of the Old Rectory could give permission to override the rules. It was agreed to put a note in the newsletter establishing any desire for the BBQ and revisit the subject if necessary. The bench in the Mandy Garden that had been damaged beyond repair by the falling tree would shortly be replaced.

Community Payback Workers

Work on various projects around the village had started. The footpath at Thruxton Down was almost complete. The workers will be pressed to achieve as much as possible over the course of the next two days while they are working in the parish.

Neighbourhood Plan

Cllr Davis said the consultant from the South Downs National Park now has all the information produced by the Neighbourhood Steering Group and a meeting to discuss policies will take place on 11th Dec. An action plan will be drawn up following the meeting. Cllr Davis is attempting to establish what is required in order to carry out the compulsory referendum.

Community Governance Update

Following the changes to ward boundaries Parish Councils were being given the opportunity to ask for Parish Boundary changes. Requests were only likely to be considered where properties crossed over a boundary so one part of the property fell in one parish and the other part in another parish.  An informal discussion had taken place between Cllr Davis and a member of Amport Parish Council with a view to some minor rationalisation.

Dates of Meetings

Dates for meetings in 2018 had been circulated; as there was no election all meetings could be scheduled for the first Wednesday in every month. The Clerk will advertise dates on notice boards and the village web site.

Enhancement to the play area

The Clerk confirmed the grant from Tesco had now been received and she had discussed purchase and fitting of 2 new springer toys at the play area with Cllr Bradbury. These ride on toys would need to be fitted in large concrete pads and as the weather would not be conducive to concrete drying it was agree to return to this project in the spring of 2018.

Leaf Clearance Quote

A quote to remove the leaf fall from the village green had been received from Bawdens. Cllr Windsor said the price was very reasonable considering not only the work required but the removal of all the debris. It was agreed to accept the quote; The Clerk will contact Bawdens. Cllr Milner-Williams suggested that Bawdens could also clear the small grass area by the post box in Lambourne Way. Cllr Windsor agreed to ask.

External Auditor and Transparency regulations

The Clerk reported on the new audit requirements. A Parish with income of less that £25,000 per annum no longer has to file a return with the Audit Commission. Accounts will still need to be prepared and a return completed to display to the public. An internal auditor will need to review the accounts and return. In addition and to comply with the new Transparency Regulations the Parish Council will need to publicize all financial documents on their own web site. The Parish Council must also display all documents such as agendas, minutes and public notices on a dedicated Parish website. The Parish Council currently publish notices either in paper format or on the Village Website.

The Clerk confirmed she had applied for a grant from NALC to pay for the setting up of a new web site and the necessary equipment to be able to run this.  There was also pressure for a Neighbourhood Development Plan website which was an urgent need. It was noted that this would incur additional work for The Clerk.  In a closed session it was agreed to increase the Clerk’s hourly rate; in turn, she would be asked to keep a full record of the hours worked on Parish business as the Parish Council felt that there would be increasing demands on her as various government and County initiatives were implemented.

Budget 2018/19

A draft budget had been circulated. The Clerk explained that all expenditure had been increased in line with inflation. The draft proposal was that there would be no increase in precept. All agreed this position. All councillors were asked to consider any further expenditure and feed back to Cllr Milner-Williams and Cllr Davis who will work with the Clerk to produce a balanced budget which would be agreed at the February meeting.

Finance

The bank balance at 27 November 2017 was as follows:

HSBC £17195.71

United Trust Bank £11,000                                       

Payments

Resolved: that the following payments be approved and online transactions authorised:

Anton DO supplies                                   £25.60

Thruxton WMH                                          £18.00

H Bourner – salary                                  £281.35

H Bourner - exp                                        £42.49

Thruxton WMH (NP)                                 £18.00

John Davis                                                £24.00

Colin McDonnell                                        £600.00

Advance agreement

January

H Bourner – salary                                  £281.35

H Bourner - exp                                        £16.50

 

County & Borough Councillors Report

HCC Mrs Z Brookes confirmed that discussions regarding the HCC budget continue, such things as supporting bus passes and the opening times of recycling centres are still not clear. She was able to provide details of grants for neighbourhood plans and asked The Clerk to display details on the notice board regarding an initiative called ‘Hit the Cold Spot’

Planning

The following decisions by TVBC were noted: None

Resolved: that the planning advisory committee’s approval on the following applications were endorsed:  None

Details of the application for tree work on the Village Green were awaited.

Concern was expressed regarding a building at Thruxton Down. Permission had been granted for an agricultural build but the current half structure showed signs of being a residential build. The Parish Council will monitor.

Attendance at Events

Item covered in community governance.

Correspondence

The Clerk noted three items of correspondence; a Christmas card from the Village Hall Trustees, an offer of trees from the Woodland trust via Kimpton School- the Parish Council agreed to decline the offer as there is no space for planting and an e-mail from TVBC Phil Lashbrook about possible grant funding.

Any Other Business

Cllr Milner-Williams thanked Mr & Mrs Odling from George house for the large picnic bench donated to the village, also to Mr Shearing for transporting it to its new home on the sports field.

Cllr Windsor noted possible funding available form Hants & Isle of Wight Wildlife Trust for cleaning up the headwaters of the Itchen and Test.  This could have an impact upon Mullenspond and could, possibly lead to public access in the future.  He undertook to keep the Parish Council apprised of future developments, if any.  The Chairman closed the meeting by thanking all councillors for their hard work over the year and wished everyone a Happy Christmas and a peaceful New Year.  Seasonal refreshments courtesy of the Chairman were then enjoyed.

Date of next meeting

The next meeting will take place at 7.30 pm on Wednesday 7th February 2018.

                                                                     

                                                           

MINUTES OF THE PARISH COUNCIL MEETING 
        HELD ON 01 NOV 2017

 
Present:  Cllr C Milner-Williams Chairman, Cllr J Davis Vice Chairman, Cllr M Windsor & Cllr Mrs J Graham       
     
In attendance: Mrs H Bourner – Clerk 
                        TVBC Mrs Pam Mutton.
                        TVBC Phil Lashbrook
                        Mr J McKenzie -Thruxton Times and Village Correspondent                       
                        Louisa Chamberlain- NP steering group
                   
Apologies for Absence
 Apologies were received from Cllr R Bradbury.
    
Public Participation
A member of the public had asked the Clerk if the solid salt in the grit bins could be freed. Cllr Milner-Williams confirmed this was a job that the community payback workers will be asked to tackle. The same member of the public asked if there could be a claim to compensation made for the damage to the Mandy Garden and if this area could be tidied up with perhaps a paved area with a BBQ. Concern was express that this would not comply with the covenant. Cllr Milner-Williams agreed to check the covenant; he also confirmed the broken benches would be replaced by the householder whose tree had fallen and damaged the wall and garden.
 
Declarations of Interest
There were no declarations of interest.
 
Minutes
Resolved: The minutes of the meetings held on 4 Oct 2107 were confirmed as a correct record and signed by the Chairman.
 
HGV Prohibition Sign
The HGV prohibition sign at the eastern end of the village had been completely turned round. Louisa Chamberlain said she would ask her husband the repair this. Cllr Milner-Williams expressed thanks for this and for the work he had carried out cutting back the hedge in order that the smaller HGV sign was visible to motorists.
 
30 MPH signs
It was agreed that all that could be done regarding replacing the 30mph signs had been done and that this subject will be put on hold, until such time the Parish Council is able to impact on the decisions to replace them.
 
Japanese knotweed
Cllr Milner-Williams had identified where this was growing and reported to TVBC. They in turn had reported this to environmental health who will spray the area to eliminate the weed.
 
 Possible twinning arrangement with a town in Spain.
There had been no expressions of interest in this project from anyone in the parish. The Clerk was asked to write and say regrettably the parish could not engage with this project at this time.
 
Neighbourhood Plan
Louisa Chamberlain from the steering group confirmed that the group had completed the green space work and held meetings with landowners. Further discussions were taking place with the consultants from South Downs National Park and this month there would be a flyer sent to all households asking for further information. A plea was made to all parishioners to engage with the process. The steering group will present the information gleaned to the Parish Council in due course. Two sets of minutes were formally agreed and will be posted on the village web site. Cllr Milner-Williams formally thanked Louisa for taking the lead on the project in the absence of Kate Philipson.

DATA Protection & GDPR
New regulations regarding Data Protection have been issued by the Government and while the whole impact of these on Parish Councils is unknown it is clear that the Parish Council need to appoint a Data Protection Officer. It was agreed this should be The Clerk although this will be reviewed when the full extent of work required is clear.
 
Community Payback Workers
Cllrs Davis and Milner-Williams had met with Wendi Prosser, placement co-ordinator for the Hampshire and Isle of Wight Community Rehabilitation Company and an agreement had been reached for some community payback workers to come and help with several tasks throughout the parish such as pavement clearance and freeing the salt in the five grit bins in the village. The cost to the Parish Council was £80 per day for three days with a fourth day free. Councillors will meet the group on each day they work and give access to the village hall for the workers to use the conveniences.
 
Trees on Village Green
Cllr Windsor had produced a report regarding the work required to trees on the village green. The Clerk had asked three companies to quote using this report for guidance. Two quotes had been returned one for £275 and the other for £1450. Cllr Windsor agreed to discuss the cheapest quote with the contractor to ensure all the work required was included. Provided it was it was agreed the quote should be accepted. The Chairman was gravely concerned that the disparity in quotes reflected very different interpretations of what was required.
 
Hedge by Mullins Pond
Cllr Milner Williams had written to the agent administrating the land on the Vernon estate regarding the cutting of the hedge. After some discussion it was finally agreed the tenant of the land would be asked to cut the hedge. The Clerk had received a telephone call from a gentleman who worked at the farm who had also confirmed the hedge would be cut shortly. The Clerk asked if the bushes around the bridge overlooking Mullins Pond also be cut back, which was agreed.
 
Hampshire Capital Asset Fund
Cllr Milner-Williams had approached Cllr Perry to establish if the cost of repairing the car park could be met by this fund. Unfortunately it could not however he was given some information regarding other grants which will be explored.
 
Lengthsman scheme
The Clerk confirmed she had signed the necessary agreement and sent a list of work required to the Clerk at Penton Mewsey. Dates and times when the work would be carried out are awaited.
 
Repair to Car Park Entrance
Cllr Bradbury had spoken to a local builder about making suitable repairs to the entrance to the car park as this was the most severely damaged part. The builder had quoted £500 for repairs however it was not clear what materials were to be used. Cllr Milner-Williams agreed to discuss with Cllr Bradbury and provided he was happy with what was suggested it was agreed to accept the quote and get the repairs done.
 
Finance
The bank balance at 23 October 2017 was as follows:
HSBC £18373.96
United Trust Bank £11,000
                                       
Payments
Resolved: that the following payments be approved and online transactions authorised:
 
Anton DO supplies                                   £25.60
Thruxton WMH                                          £18.00
H Bourner – salary                                  £281.35
H Bourner - exp                                        £16.50
Thruxton WMH (NP)                                 £18.00
Charles Milner-Williams                            £18.80
 

County & Borough Councillors Report
TVBC Phil Lashbrook confirmed there is to be a drop in session for the public to discuss the Community Governance review. This will be held at The Guildhall, Andover on Wednesday 8th November from 2pm.
Feedback from the recently held resilience meeting had been favourable and subsequently there will be a drop in session regarding this subject in Romsey and possibly Andover and later a parish. Dates and times to be confirmed.
 
Planning
The following decisions by TVBC were noted:
17/02382/TREEN Tree work The Old Rectory – No objection
17/02293/TREEN application for tree works The Old School House= No objection There was much discussion regarding this application and the possibility of a TPO being placed on the Spruce Tree. At the previous meeting it had been agreed the final decision regarding this was to be made by the TVBC tree officer who had subsequently determined that no TPO should be placed on the tree and the application for removal was agreed.  Cllr Windsor was concerned that the adjustments from the Parish Council to the dimensions of work to be carried out on the willow tree had been passed on; the work had yet to start.
 
Resolved: that the planning advisory committee’s approval on the following applications were endorsed:  None
 
A letter had been received from Foreman Homes in regard to possible development of land at Lambourne Close. Their proposals appeared to be exactly the same as the previous agent; however they suggested that the Borough Council were looking for new sites to build housing. Louisa Chamberlain confirmed that applications to list land for potential development had been requested under the SHEELA project and the closing date for doing so was late October. Details of any land in Thruxton proposed should be available in due course. It was agreed to ask Foreman homes to the February 2018 meeting to discuss their proposals.
 
Attendance at Events
Cllr Milner-Williams reported on the TV strategic partnership meeting when there had been a suggestion of reduction in community transport. He also reported on the resilience forum which he had attended with Air Vice Marshall Niven. As a result they will both work on updating the Thruxton Emergency Plan.
Cllrs Davis and Milner-Williams sought permission to attend the TVATPC meeting on 23rd November and the HCC Parish Workshop on 13th December.
 
Correspondence
The Clerk noted two items of correspondence an invitation to the Saltex show and a leaflet from Glasdons.
 
Any Other Business
Cllr Milner-Williams confirmed that there was to be a Poppython run by the members of the local football team on Saturday 11th November starting and finishing at the flag post on the village green. This was to raise funds for Help for Heroes.
 
 The Clerk confirmed she had obtained prices for springer ride on toys to be purchased from the grant of £1000 from the Tesco Bags Of Help Scheme. Some expert advice on how these should be fitted was required and it was agreed the Clerk will discuss with Cllr Bradbury in due course.
 
Finally the Clerk asked all Parish Councillors to consider any items of expenditure required in 2018/19 as the budget plan for that year would need to be discussed at the next meeting. The Clerk was also asked to send invitations for grant requests to local organisations.
 
Date of next meeting
The next meeting will take place at 7.30 pm on Wednesday 6th December 2017.