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Thruxton Parish Council

Freedom of Information

Thruxton Parish Council Freedom of Information

 

 

 

 

 

Chairman:  CWM Milner Williams TD FCIS

 FREEDOM OF INFORMATION ACT 2000
 
Thruxton Parish Council -Scheme - adopted on 04/02/2015 

The Freedom on Information Act 2000 gives a general right of access to all types of recorded information held by public authorities, sets out exemptions from that right and places a number of obligations on public authorities. Any person who makes a request to a public authority for information must be informed whether the public authority holds that information and, subject to exemptions, supplied with that information.

Under the Act each public authority is required to adopt and maintain a Publication Scheme. This scheme will provide the public with a structured listing of any information released, with authorities undertaking a commitment to make it available to all. The Scheme must set out how it intends to publish the different classes of information it makes available and whether it intends to charge for providing the information.
 

Our scheme for publishing information (either in print or on the web) commits us:

* To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the authority and falls within the classifications below. 
* To specify the information which is held by the authority and falls within the classifications below. 
* To proactively publish or otherwise make available as a matter of routine, information in line with the
 statements contained within this scheme. 
* To produce and publish the methods by which the specific information is made routinely available so that it 
can be easily identified and accessed by members of the public. 
* To review and update on a regular basis the information the authority makes available under this scheme. 
* To produce a schedule of any fees charged for access to information which is made proactively available. 
* To make this publication scheme available to the public.
 

The classes of information will not generally include:

* Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act,
 or is otherwise properly considered to be protected from disclosure. 
* Information in draft form. 
* Information that is no longer readily available as it is contained in files that have been placed in archive
 storage, or is difficult to access for similar reasons.

Charges for Information

Charges which may be made for Information published under this scheme.

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by us for routinely published material will be justified and transparent and kept to a minimum.

Material which is published and accessed on a website will be provided free of charge.

Charges may be made for information subject to a charging regime specified by Parliament. Charges may be made for actual disbursements incurred such as:

* photocopying 
* postage and packaging 
* the costs directly incurred as a result of viewing information

Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.

If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

Written Requests

Information held by us that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

FREEDOM OF INFORMATION PUBLICATION SCHEME

The Parish Council's Publication Scheme can be downloaded here ****. It gives details of how the information the Council's documentation can be obtained and sets out any costs associated with the provision of documents, if appropriate.                                                                                                       
                    

 

 

                                                  Freedom of Information Localism Act 2011 
                                                           Register of Members Interests

Chairman- Councillor Mr Charles Milner-Williams 
The Feudal Lordship of the Manor of Thruxton held under the Crown. Joint with spouse property interest: Hazelhurst House, Thruxton, SP11 8LZ & sub lease plot 7a Thruxton Allotments

Vice Chairman- Councillor Mr John Davis
Joint with spouse property interest: 8 Lambourne Way, Thruxton, SP11 8NE

Councillor Mr Michael Windsor 
Director Mike Windsor Associates & Spouse company secretary Mike Windsor Associates. Joint property interest: 15 Stanbury Close, Thruxton SP11 8QD

Councillor Mr Raymond Bradbury  property interest: 19 Lambourne Close Thruxton

Councillor Mrs Janet Graham
Property interest: Lavender Cottage, Thruxton, SP11 8NE




                    Thruxton Parish Council Freedom of Information

Information available from THRUXTON Parish Council under the model publication scheme for the Freedom Of Information Act

 

Information to be published

How the information can be obtained

Cost

                                                   Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

Thruxton Parish Council.  Meets in Thruxton War Memorial Hall every first Wednesday of each month except January and August.  There are five members of the Parish Council, and two vacancies.  The Annual Parish Assembly is held in May and representatives from local organisations are invited to give a report.   All Parishioners are welcome to attend all meetings.                  

(hard copy and/or website)

On application to the Clerk or Chairman, details below

Who’s who on the Council and its Committees

Chairman: Charles Milner-Williams TD FCIS  Elected May 2001

Clerk: Mrs Heather Bourner (Appointed 1st November 2008)

Ray Bradbury –            Planning, Roads and Highways

John Davis -                   Vice- Chairman & Chairman Planning  Advisory Cttee

Janet Graham -              Young Villagers and Litter Co-ordinator   

Mike Windsor–              Village Green and environmental 

(vacant)

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

    Mrs Heather Bourner, Tanglewood, Stanbury Road, THRUXTON SP11 8NR

Tel: 01264 773976 E-Mail Heather.Bourner@googlemail.com

 

    Charles Milner-Williams TD FCIS, Hazelhurst House, Thruxton SP11 8LZ

01264 773546 E-Mail charlesmw@hotmail.com

By contacting either The Clerk or The Chairman

Location of main Council office and accessibility details:

Tanglewood, Stanbury Road, Thruxton SP11 8NR

 

The Clerk may be contacted by e-mail or  telephone   

Contact by e-mail or telephone

Staffing structure  Only the  Clerk to the Parish Council is an employee

                                         Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Detailed Budget statements for the Financial Years 2007-2008 to 2016-2017, are available, as are the agreed proposals for Financial Year 2018/19

On application to the Clerk

On the village website

www.thruxtonvillage.com

50p per A4 page plus postage

Annual return form and report by auditor: Independent Examiners Reports for FY 2006-2007 through to  FY 2012-2013 are available in hard copy

On application to the Clerk

As above

Finalised budget: proposals for Financial Year 2018 - 2019

On application to the Clerk or Chairman

As Above

Precept: FY 2008/09 and FY 2009/10 unchanged in FY 2012/13 @ £8500

                                  currently for FY 17/18: £ 15250 - no change proposed for FY 2018/19

As above

Borrowing Approval letter: The Parish Council neither lends nor borrows money

Financial Standing Orders and Regulations

On application to the Clerk or Chairman

As above

Grants given and received each year :  £400 each  to Thruxton Parochial Church Council,  The Three Villages Sports Trust,  Thruxton War Memorial Hall 

On application to the Clerk or Chairman

As above

List of current contracts awarded and value of contract

Grass cutting on the Green and Lambourne Way with additional work contracted separately as required after competitive tender if required.

On application to the Clerk or Chairman

As above

Members’ allowances and expenses:  Travel Expenses- Mileage and Courses.  Budget for 2018/19 is £70

On application to the Clerk or Chairman

As above

                                         Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Independent Auditors Annual Report FY 07 to 17, RoSPA report on Play Area FYs 07 to 17 available on request

On application to the Clerk or Chairman

As above

Village Design Statement available on TVBC website, Parish  Council page of village website(www.thruxtonvillage.com , regrettably no longer available


Annual Report to Parish or Community Meeting (current and previous year as a minimum)  Report to Annual Parish Meetings FY 07 to 17 available on request

On application to the Clerk or Chairman

50p per A4 page + postage

Quality status The Parish Clerk is currently CiLCA trained

Local charters drawn up in accordance with DCLG guidelines  None

                                                   Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

Minutes of each meeting posted on village notice boards and on Parish  Council page of village website(www.thruxtonvillage.com
 

Thruxton Parish Council Standing Orders, Financial Regulations and Risk Register

On application to the Clerk or Chairman

50p per A4 page +

postage

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) First Wednesday of each month except January and August.  Schedule of meetings available on request and on Parish  Council page of village website(www.thruxtonvillage.com

On application to the Clerk or Chairman

50p per A4 page +

postage

Agendas of meetings (as above) Published and posted on three village notice boards five working days before each meeting

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.  Published and posted on two village notice boards five working days after each meeting and on the village website (last three meetings only).

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.  RoSPA report on Play area

On application to the Clerk or Chairman

50p per A4 page +

postage

Responses to consultation papers  

On application to the Clerk or Chairman

50p per A4 page +

postage

Responses to planning applications

Available from TVBC website or offices

Bye-laws None specifically for Thruxton.  

                                                    Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)  These are contained within Thruxton Parish Council Standing Orders, Financial Regulations and Risk Register

On application to the Clerk or Chairman

50p per A4 page +

postage

Policies and procedures for the conduct of council business: 

Thruxton Parish Council Standing Orders, Financial Regulations and Risk Register together with the Code of Conduct as required by the Localism Act 2011.

On application to the Clerk or Chairman

50p per A4 page +

postage

Policies and procedures for the provision of services and about the employment of staff:

Covered by Thruxton Parish Council Standing Orders.

There are no current staff vacancies

Information security policy: 95% of Parish Council business is conducted in public. Only detailed planning advisory group matters, the Clerks contract of employment and personal details of Parish Councillors are considered confidential but the Chairman retains the right to extend the category

On application to the Clerk or Chairman

50p per A4 page plus postage

Records management policies (records retention, destruction and archive):  Parish Council letters and documents are held at the address of the Clerk for 5 years.  After that time, all records are transferred to the Hampshire County Records Office in Winchester

On application to the Clerk or the Chairman.

Applications to County Records Office may attract an additional charge

50p per A4 page plus postage.

Data protection policies: Thruxton Parish Council is registered with the Data Registrar and is fully compliant with the requirements of The Data Protection Act

Schedule of charges (for the publication of information):

As published in this notice

                                                           Class 6 – Lists and Registers

Asset register

Register of items held in the bank

A foot path map is published and is displayed on the Village Green

Register of Members’ Interests

On application to the Clerk or the Chairman

50p per A4 page + postage.

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Details as above

On application to the Clerk or the Chairman

50p per A4 page + postage.

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils).  None currently held

Register of members’ interests:  Details as above

On application to the Clerk or the Chairman

50p per A4 page + postage.

Register of gifts and hospitality:  Neither gifts nor hospitality have been received or offered to or by Parish Councillors or Clerk in their official capacity

                                                         Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

The Parish Council is responsible for the maintenance of street lighting and for reporting on necessary road works, fallen trees across public highways, clearance of footpaths and fly tipping; first tier advice on planning matters

The Parish Council pays for the printing of The Thruxton Times which is delivered by volunteers throughout the civil Parish area

(hard copy or website; some information may only be available by inspection)

Allotments; Rented from The Diocese of Winchester and managed by Thruxton Allotments Association

Burial grounds and closed churchyards Thruxton Parish Council is not a burial authority

Community centres and village halls; Thruxton War Memorial Hall is owned and maintained by a separate body of Trustees

Parks, playing fields and recreational facilities: The Parish Council holds the Sports Field on a lease from Mr Henry Pelham at a peppercorn rent in perpetuity, and has granted a conditional licence to the Three Villages Sports Trust who provide FA League Football matches and also football training for young people from Thruxton, Kimpton, Fyfield and Weyhill.  There is a modest childrens’ play area on the Sports Field managed by the Parish Council.

Seating, litter bins, clocks, memorials and lighting: There are three memorial benches on the Village Green. The Parish Council is responsible for the maintenance of street lighting and for reporting failures to empty litter bins located at public places, of which there are four

Bus shelters:  The Parish Council owns and maintains the two bus shelters in the village

Markets: The ancient Manorial right to hold a market on 30th June is still extant but has not been exercised for many years 

Public conveniences: There are none in the parish

Agency agreements: The Parish Council has no agency agreements

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees).  There are none

Additional Information:  None considered relevant

 

Contact details:

Mrs Heather Bourner, Tanglewood, Stanbury Road, THRUXTON SP11 8NP

Tel: 01264 773976 E-Mail Heather.Bourner@googlemail.com

 

Charles Milner-Williams TD FCIS, Hazelhurst House, Thruxton SP11 8LZ

01264 773546 E-Mail charlesmw@hotmail.com

 

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 50 p per sheet (black & white)

Actual cost to include Clerk’s time 

Photocopying @ 75p per sheet (colour)

Actual cost to include Clerk’s time and cartridge costs

Postage

Actual cost of Royal Mail standard 2nd class

Statutory Fee

None relevant

In accordance with the relevant legislation (quote the actual statute)

Other

Revised A